Job Description: Human Resources Coordinator
The Human Resources Coordinator provides administrative and operational support for all aspects of the employee life cycle. including recruitment, on boarding, compliance, employee records management, workers' compensation administration, and employee engagement initiatives. This role serves as a key point of contact for applicants, employees, and management while ensuring accurate and timely processing of HR documentation and data across multiple systems.
Essential Duties and Responsibilities Recruitment & Hiring
- Works with the Recruiting Manager to conduct phone and onsite interviews.
- Administer skills a s s e s s m e n t s .
- Conduct reference checks.
- Process pre-employment requirements. including background checks, SEMARC screenings, and other required employment verification.
- Prepare and distribute on boarding documents to new hires.
- Provide new employees with access to required systems and resources.
- Complete Form I-9 employment eligibility verification and maintain compliance documentation.
- Ensure all new hire documentation is complete, accurate, and submitted within required timelines.
Administrative Support
- Upload and maintain employee documents within systems, including ADP and WellSky.
- Receive, verify, and enter employee certifications, licenses, and credentials.
- Maintain and update employee information across various company systems, including Accushield and other operational platforms.
- Conduct audits of employee records and HR data to ensure accuracy and compliance.
- Ensure confidential employee information is maintained in accordance with company policies and applicable laws
- Provide administrative support for the Human Resources department.
- Process employment verification requests. • Assist employees with certification renewal documentation.
- Respond to employee inquiries regarding HR documentation and processes
- Prepare and maintain HR reports, records, and filing systems.
- Manage workers' compensation claims and associated documentation
- Respond accurately and timely to Texas Workforce Commission (TWC) unemployment claim requests and related documentation.
- Support HR compliance initiatives and record keeping requirements.
- Manage employee uniform inventory, distribution, and new uniform orders. Assist with employee recognition programs, engagement activities, company events, and employee parties.
- Support efforts to promote a positive and engaging workplace culture.
Qualifications
- Associate's degree in Human Resources, Business Administration, or related field preferred; or equivalent experience.
- Minimum 1-3 years of Human Resources, recruiting, or administrative experience preferred.
- Experience in caregiver or healthcare agency preferred.
- Experience with systems such as ADP Workforce Now. Well Sky, or similar platforms.
- Knowledge of employment documentation, on-boarding processes, 1-9 compliance, and personnel record management.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent verbal and written communication skills. •
High attention to detail and accuracy.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
Physical Requirements
- Ability to sit, stand, walk, and use standard office equipment for extended periods.
- Ability to occasionally lift and move materials weighing up to 25 pounds.
- Ability to travel occasionally between office locations or company