JOB SUMMARY
Under minimal supervision the Receiving Coordinator will prepare records of shipments and bills of lading for truck deliveries. Prepare records of receipt of incoming products and posts to open orders. Responsible for accuracy of shipping documents and verifying receiving receipts with open orders.
ROLES AND RESPONSIBILITIES:
Essential Job Functions: The essential functions of the job include, but are not limited to, the following:
- Prepare bills of lading or tickets for each shipment and checks and records all items loaded for shipment.
- Posts shipments to customer orders and calculate balance yet to be shipped. Upon completion of shipment, close out orders and forwards documents to production planning and accounting departments.
- Will investigate inventory discrepancies; will notify supervisor immediately.
- Maintains other shipping records such as goods returned, returnable pallets, etc.
- On received goods, clerk will check and count all items unloaded from trucks reporting any discrepancies; will check, verify and record the temperature of the product being received.
- Collects information on damage claims on in-transit damage.
- Maintain cleanliness of office and shipping dock areas.
- Will transfer product on pallets using a pallet jack and/or a forklift as necessary and load or unload trucks as required.
- Will monitor the temperatures in the cooler rooms where product is stored.
- Will maintain aged fruit detail reports on a regular basis.
- Follow all food safety and good manufacturing practices.
- Other duties as assigned or required.
BASIC QUALIFICATIONS
- Ability to perform the essential functions of the position.
- HS graduate or equivalent.
- Three+ years’ experience in shipping and inventory control preferably in the produce industry.
- Previous working experience using a forklift and pallet jack; forklift certification preferred.
- Commitment to the company’s values and ethics.
SKILLS, KNOWLEDGE, AND ABILITIES
- Possess highly developed skills in organization, communication (verbal and written) in English (bilingual English and Spanish preferred), problem resolution and customer service skills.
- Must possess working knowledge of food safety and good manufacturing practices.
- Knowledge of MS Office software (Word, Excel Outlook); working knowledge and experience with inventory software systems.
WORK DEMANDS / PHYSICAL DEMANDS: While performing the duties of this Job the employee is regularly required to stand, walk, sit, use hands to manipulate tools or controls, and to talk and hear, to reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. May be exposed periodically to chilled or warm temperatures within the operation. Temperature may vary depending upon the time of year (summer, winter). The noise level in the work environment is usually moderate. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Calavo Growers is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Calavo is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Calavo are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Calavo will not tolerate discrimination or harassment based on any of these characteristics.