Archived listing. The details below describe a past opening.
JOB SUMMARY
The Office Coordinator provides administrative and clerical support to the office operations. Is responsible for answering incoming calls, directing calls to appropriate departments, greeting visitors and guests and mail distribution. Calavo has a rich culture of constant innovation and sustainable practices. Calavo evolved from “the first name in avocados” into a global leader of quality produce and food products. We are committed to building diverse teams and an inclusive culture. Our values cultivate shared goals, respect, quality products with a motivated and engaged team that is passionate about what we do.
ROLE RESPONSIBILITIES: To regularly perform the duties of a receptionist demonstrating professionalism, good organization, and the ability to multi-task as needed.
Greet and direct office visitors, answer main office telephone system, respond to direct requests for information and/or forward messages to appropriate staff. Make sure the office is kept in orderly and clean fashion Record and Document non-employee visitors and guests to the facility. Will take and retrieve messages for employees. Provides callers with information such as company address, directors to the various company locations, company fax numbers, website address and other related information. Receives, sorts and forward’s incoming mail. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, DHL, etc.) Assists in the ordering, receiving, stocking and distribution of office supplies. May also assist with other related clerical duties such as photocopying, faxing, filing and collating. Coordinate required maintenance with Clark Pest Control Maintain and order office and breakroom supplies as required May provide clerical support such as data entry, preparing documents, reports, vendor reports, collecting data, sending out information, and other routine clerical duties. Maintain Office Files & Spreadsheets Managing contract files for 3rd party warehouse Distribute purchase order copies for all work on CAVAD over $500.00 Perform other duties as assigned
BASIC QUALIFICATIONS, SKILLS, KNOWLEDGE, AND ABILITIES
High School Diplomas or GED is required One year of relevant experience in a similar position or customer service is preferred. Proficient use of MS Office software Excellent verbal and written communication skills Demonstrated ability to remain professional and diplomatic when working under pressure Bilingual skills (English / Spanish) highly preferred.
SKILLS, KNOWLEDGE, AND ABILITIES
Must be able to communicate effectively, both verbally and in writing Must be detail oriented and demonstrate initiative to complete work timely Ability to interact with a great variety of people at all levels tactfully and skillfully, often under stressful conditions Excellent organizational and time management skills Commitment to the company’s values and ethics
WORK DEMANDS / PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit, use hands to manipulate tools or controls, and to talk and hear. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
Employee Signature Date
Calavo Growers is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. Calavo is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Calavo are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Calavo will not tolerate discrimination or harassment based on any of these characteristics.