Job Summary
The Warehouse Administrative Assistant provides primarily administrative support for daily warehouse operations, including maintaining records, processing documentation, tracking orders and inventory, and coordinating communication. The position also assists with warehouse activities and occasionally drives company vehicles to pick up or deliver materials and supplies as needed.
Key Responsibilities – Administrative Support
- Perform daily data entry, scanning, filing, and organization of warehouse and operational documents.
- Prepare, review, and maintain purchase orders, packing slips, delivery tickets, receiving records, and related paperwork.
- Maintain accurate inventory, shipment, delivery, and order records in company systems and spreadsheets.
- Track outstanding orders, pickups, deliveries, and documentation; follow up on missing information or discrepancies.
- Communicate with vendors, employees, drivers, and other departments by phone and email regarding warehouse operations.
- Prepare routine reports and assist management with scheduling, coordination, and other administrative projects.
- Maintain organized electronic and physical files and handle company information appropriately.
Driving and Delivery (Occasional)
- Operate authorized company vehicles to pick up or deliver materials and supplies between company locations, vendors, customers, or job sites as assigned.
- Verify pickup and delivery details and complete required delivery documentation.
- Safely load, secure, transport, and unload materials within the employee’s training and capabilities.
- Follow traffic laws and company driver safety policies; report vehicle issues, incidents, or unsafe conditions promptly.
- Perform required pre-trip vehicle checks and maintain vehicle cleanliness.
Qualifications
Qualifications
- Previous administrative, warehouse, logistics, or shipping/receiving experience preferred.
- Basic computer proficiency, including email, data entry, and spreadsheets; familiarity with inventory systems preferred.
- Strong organization, attention to detail, time management, and communication skills.
- Ability to work independently and collaboratively and manage changing priorities.
- Valid driver’s license and ability to meet company vehicle-use and insurance eligibility requirements for occasional driving.
- Ability to lift and maneuver items up to 50 lbs and stand or walk for extended periods when performing warehouse duties.
Working Conditions
- Primarily administrative work performed in a warehouse or office setting, with occasional physical warehouse tasks.
- Occasional local driving and material pickups or deliveries as operational needs require.
Additional Duties
- Perform other related duties and projects as assigned.
