BreakForth Solutions is seeking a Senior Program Analyst to join our team of dynamic professionals. We offer 100% paid medical benefits for the employee and a host of other amazing benefits. Please apply today!
Position Information:
BreakForth Solutions is seeking an experienced Senior Program Analyst to support our federal customer’s Office of the Chief Information Officer (OCIO) senior executives and front office. The candidate should have experience in administrative, advisory, analytical, and project management support to senior federal executives. Essential Functions This role will be responsible for performing tasks including, but not limited to:
- Provide comprehensive executive administrative, programmatic, analytical, and project management support to senior executives across a broad portfolio of initiatives within the IT organization.
- Manage executive calendars, including scheduling meetings, appointments, conferences, and other engagements; resolve scheduling conflicts and ensure timely reminders and preparation for leadership commitments.
- Manage executive correspondence, including drafting, reviewing, and editing letters, emails, reports, policy documents, and other materials; track official documentation through review, signature, approval, and dissemination processes.
- Review, refine, and approve draft materials prepared by subject matter experts to ensure clarity, accuracy, consistency, and executive-level quality.
- Manage and track executive priorities, ensuring actions are completed on time and aligned with leadership intent.
- Track tasks, deliverables, and milestones across multiple initiatives; ensure deadlines are met and issues are elevated appropriately.
- Coordinate closely with subject matter experts, action officers, and leadership staff to drive tasks to completio
- Support and manage short-notice and high-priority special projects that arise from senior leadership.
- Prepare executive-level briefing materials, talking papers, white papers, reports, and presentations.
- Provide “white-glove” support for executive deliverables, ensuring materials meet senior leadership standards.
- Manage communications between senior executives and other departmental leadership, internal program offices, and executive leadership.
- Serve as a central coordination point to ensure information flowing to senior leadership is accurate, timely, and complete.
- Act as a trusted liaison between internal stakeholders, senior executives, and external partners.
- Identify opportunities to improve internal processes, workflows, and communication effectiveness.
- Develop recommendations, process documentation, and implementation plans for leadership consideration.
Education/Skills/Experience Requirements:
- Bachelor’s degree in Business Administration, Public Administration, Management, Communications, or a related field.
- Minimum of five (5) years of relevant experience providing a combination of executive administrative support, program analysis, project coordination/project management, and executive-level support within a professional environment.
- Education/Experience Equivalent: PhD + 1 year relevant experience; Master's degree + 3 years relevant experience; Associate’s degree + 7 years relevant experience; High School degree + 9 years relevant experience.
- Active Secret Clearance with TS/SCI eligibility.
- Demonstrated experience providing direct administrative and programmatic support to senior executives, including managing executive priorities and supporting high-visibility or time-sensitive requirements.
- Demonstrated experience with executive calendar management, including coordinating complex schedules, meetings, appointments, and conferences; resolving scheduling conflicts; and supporting executive preparation and follow-through.
- Demonstrated experience coordinating official or executive travel, including transportation, lodging, itineraries, required documentation, and travel-related administrative or expense processes.
- Demonstrated experience managing executive correspondence and document workflows, including drafting, reviewing, editing, formatting, tracking, and coordinating materials through review, approval, signature, and dissemination processes.
- Experience preparing, reviewing, and refining executive-level briefings, presentations, talking papers, white papers, reports, correspondence, meeting materials, and other leadership deliverables for clarity, accuracy, consistency, and professional quality.
- Experience providing program analysis, project coordination, or project management support, including tracking tasks, actions, deliverables, milestones, dependencies, deadlines, and executive priorities across multiple concurrent initiatives.
- Demonstrated ability to coordinate with subject matter experts, action officers, program offices, leadership staff, and external stakeholders to obtain information, resolve outstanding actions, and drive assignments to completion.
- Experience serving as a central coordination or liaison point between senior leadership and internal or external stakeholders, ensuring information and deliverables are accurate, timely, complete, and responsive to leadership requirements.
- Demonstrated ability to manage short-notice, high-priority, and competing requirements while maintaining attention to detail and meeting established deadlines.
- Strong organizational and time-management skills, with demonstrated ability to independently manage multiple priorities, follow up on outstanding actions, and appropriately elevate risks, issues, or delays.
- Exceptional written and verbal communication skills, including demonstrated ability to communicate effectively and professionally with senior executives, technical and non-technical stakeholders, and external partners.
- Experience identifying opportunities to improve administrative processes, workflows, communications, or organizational effectiveness, including developing process documentation, recommendations, standard operating procedures, or implementation plans.
- Strong analytical, strategic-thinking, and problem-solving skills, with the ability to synthesize information and support executive-level decision-making.
- Proven ability to work independently, exercise sound judgment, maintain discretion, and appropriately handle sensitive, confidential, or high-visibility information.
- Proficiency with Microsoft Office/Microsoft 365 applications, particularly Outlook, Word, Excel, and PowerPoint
- Ability to work onsite at the agency headquarters location in Downtown Washington, D.C. multiple days per week in accordance with the required works schedule.
Desired Knowledge/Skills
- Active TS/SCI Clearance
- Experience supporting senior executives within a federal agency headquarters, front office, OCIO, or comparable executive-level organization.
- Experience supporting federal IT cybersecurity programs.
- PMP, CAPM, or other relevant project/program management certification.
BreakForth Solutions Incorporated is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability status, genetics, protected veteran status, or any other basis covered by applicable law. Salary will commensurate with experience.