Description Boyum Barenscheer is a Top 20 Twin Cities Accounting firm that has won multiple workplace awards and loves what we do – from tax and audit services to business advisory and outsourced accounting services. Located at three offices across the Twin Cities, we’re a group of individuals who genuinely care about our clients and each other. Our team is awesome and our clients are exceptional. Caring and Thoughtful | Get Things Done | Work with Purpose The Billing Clerk plays an important role in supporting the firm’s billing and accounting operations, working closely with the Controller, Billing Specialist, partners, and billing managers. This position supports the full billing cycle, including preparing and processing client invoices, managing billing requests, monitoring collections, applying client payments, processing vendor invoices and employee expenses, and preparing recurring reports. The Billing Clerk will also help improve processes by using AI and other technology to increase accuracy, streamline workflows, and reduce manual effort. Billing Clerk Responsibilities
- Prepare and post client billings for partners and billing managers, ensuring invoices are accurate, complete, and processed according to established billing schedules.
- Support the Billing Specialist throughout the billing cycle, including invoice preparation, processing, review, and follow-up to help ensure timely and accurate client billing.
- Distribute, resend, and correct client invoices as requested, promptly addressing routine billing changes and maintaining appropriate supporting documentation.
- Create and process billing requests, reviewing information for completeness and accuracy and resolving routine discrepancies before invoices are generated.
- Prepare billing reports and supporting documentation needed by partners, billing managers, and the Billing Specialist to complete the billing process.
- Monitor overdue client accounts and support collection efforts, including resending invoices, providing supporting documentation, and maintaining accurate records of follow-up activity.
- Enter and apply client cash receipts from checks and credit card payments, ensuring payments are recorded timely and accurately and applied to the appropriate client accounts and invoices.
- Process vendor invoices and credit card transactions, ensuring proper coding, required documentation and approvals, and timely entry into the accounts payable system.
- Administer employee expense reimbursements through RAMP, reviewing submissions for accuracy, appropriate documentation, policy compliance, and timely processing.
- Use AI and other technology to improve day-to-day accounting and billing processes, identifying opportunities to increase accuracy, reduce manual effort, and improve workflow efficiency.
- Maintain complete, accurate, and well-organized billing and accounting records, including invoices, approvals, reports, and other supporting documentation.
Why Boyum is Right for You Aligned values. Here at Boyum we’re all about Getting Things Done, Working with Purpose, and being Caring and Thoughtful for our team and our clients. Work Life Balance. Enjoy 20 days of PTO plus 9 paid holidays to unplug and refresh. Health is a priority. Firm paid for medical plans*, HSA and FSA options, Dental, Vision, and Nice Healthcare. Prepare for the future. 401(k) with a company safe harbor contribution, access to Boyum Barenscheer Wealth Management, Identity Protection, and more. Get rewarded for continuing education. CPA assistance and completion bonus, access to Becker learning platform, and tuition reimbursement. Flexibility to match your lifestyle. Depending on the role and location, we offer opportunities for in-office, hybrid, and remote work arrangements. *For applicable individual only medical plans.
Boyum is an equal opportunity employer and values diversity in our workforce. We encourage candidates of all backgrounds to apply.Requirements
- Associate’s degree in Accounting, Finance, Business Administration, or related field preferred; equivalent relevant experience will be considered.
- 1–2 years of billing, accounts receivable, accounts payable, bookkeeping, or related accounting experience preferred; ideally in a professional services environment.
- Working knowledge of basic accounting principles and transaction processing.
- Proficiency in Microsoft Excel and comfort working with financial reports and large data sets.
- Strong attention to detail, accuracy, organization, and follow-through.
- Ability to manage multiple priorities and recurring deadlines in a fast-paced environment.
- Strong written and verbal communication skills with a professional, service-oriented approach.
- Ability to maintain confidentiality when working with client, employee, and financial information.
- Demonstrated ability and willingness to learn new technology, including AI-enabled tools, and identify opportunities to improve accounting and billing processes.
- Maintain strict confidentiality of all client and firm business.
- Applicants must be currently authorized to work in the United States on a full-time basis.