Description Boutin Jones Inc. is seeking a professional and client-focused Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a great opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations.
Key Responsibilities
- Greet and assist clients, visitors, and vendors in a professional and courteous manner.
- Answer and route incoming phone calls, take accurate messages, and manage voicemail systems.
- Maintain lobby and reception area to ensure a polished and organized office environment.
- Coordinate conference room scheduling.
- Receive, sort and distribute courier deliveries.
- Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation.
- Ensure compliance with firm confidentiality and professionalism standards
- Perform other job duties as assigned.
Requirements
- 1-3+ years of experience as a receptionist or front desk professional, preferably within a law firm or professional services environment.
- Excellent communication and interpersonal skills with a strong client-service mindset.
- Professional demeanor with the ability to handle sensitive and confidential information.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities in a fast-paced, on-site office setting.
- Proficiency with Microsoft Office (Outlook, Word and Excel) and standard office equipment.
- Reliable, punctual, and comfortable serving as the face of the firm.