Be part of a growing, successful company in an exciting and challenging field. Border States is 100% employee-owned, which means you're empowered to make decisions, find solutions and receive rewards for your hard work.
This position will be located in: Oxford, MS
Application Deadline: October 14, 2026
Please note that the position may be filled before or after the listed application deadline. Applications will only be accepted while the posting remains active.
Job Summary
The Quotations Specialist provides specialized knowledge and skills in quoting equipment and packages to customers. Performs takeoffs of bids and pricing functions. Proactively works with engineers and customers to meet their changing business needs and resolve issues. Owns the preparation of complete and accurate quotations for assigned projects from takeoff through customer submission. Develops quotations and requests bid and/or performance bonds for customers within company profit objectives and guidelines. Actively participates in coordinating, analyzing, and acting upon information and feedback of customer needs, pricing, products, competition, and procedures.
Responsibilities
Essential Functions
Performs takeoffs of bids and pricing functions that could include products such as switchboards, panelboards, transformers, safety switches, motor control centers, variable frequency drives, switchgear, duct systems, and specialty equipment or products such as fixtures, lighting, lamps, and dimming systems.
Utilizes knowledge and experience to make judgment and discretionary decisions within established pricing guidelines, margin targets, and approval authority to determine what product specifications, applications, and pricing are necessary for a specific project.
Independently completes and supports the quotation process for each assigned project.
Provides customers with timely follows-up on specialized or technical inquiries and requests.
Develops quotations and requests bids for customers within company profit objectives and guidelines, including coordinating vendor pricing, lead times, alternates, and compliance with project specifications.
Provides consistent, responsive, quality service to our customers.
Actively participates in coordinating, analyzing, and acting upon information and feedback of customer needs, pricing, products, competition, and procedures.
Coordinates with Border States staff to resolve customer billing issues resulting from errors in the quotations process, pricing, shipping, delivery, or other customer service/credit areas.
Maintains an active log of wins/losses for project bids that includes vendors and contractors quoted.
Identifies and recommends value engineering, alternate product, and expedited ship options to improve competitiveness and to meet project requirements.
Evaluates bid scope, technical requirements, and commercial risk and escalates deviations from standards or unusual conditions as appropriate.
Non-Essential Functions
Provides input and market intelligence, as required.
May place orders and hold orders on secured projects, prepare submittal drawings, and release hold orders after submittal approval.
May obtain orders and provide sales support for the Border States outside sales force.
May provide guidance or input in purchasing functions, product evaluations and code descriptions, inventory management, pricing development, and other related services.
Attends sales meetings and training programs, as required.
Participates in sales meetings and trade shows, as needed.
Performs other duties as assigned.
Qualifications
Minimum of a b siness or trade degree preferred or the equivalent in work experience.
Minimum of 4 years of prior customer service, quotation, or sales experience with strong knowledge of electrical products and systems preferred.
Comprehensive knowledge of product lines and applications, alternate product substitutes, and supplier pricing policies preferred.
Ability to read, write, and speak in English preferred.
Strong working knowledge of PC for Windows, Microsoft Office (Excel, Word, and PowerPoint), internet, email, and SAP software preferred.
Prior experience working in switchgear manufacturer quotations software (i.e. Eaton BidManager) may be preferred.
Skills and Abilities
Strong technical ability to understand electrical systems and product applications with prior electrical distribution experience preferred.
Technical ability to read blueprints and specifications.
Excellent interpersonal, written and verbal communication, reading, and customer service skills are preferred with the ability to effectively plan and organize.
Excellent customer service skills include being competent, accurate, responsive, and engaged.
Physical Requirements
Frequency at which you would carry/lift in a typical day:
Occasionally 0 - 33% Frequently34 - 66% Continuously: 67 - 100%
Lift from Waist:
10 to 25 lbs. - Not at all
26 to 50 lbs. - Not at all
51 to 75 lbs. - Not at all
75 to 100 lbs. - Not at all
100+ lbs. - Not at all
Lift from Floor:
10 to 25 lbs. - Frequently
26 to 50 lbs. - Occasionally
51 to 75 lbs. - Not at all
75 to 100 lbs. - Not at all
100+ lbs. - Not at all
Carried for Distance:
10 to 25 lbs. - Not at all
26 to 50 lbs. - Not at all
51 to 75 lbs. - Not at all
75 to 100 lbs. - Not at all
100+ lbs. - Not at all
Physical Activity
Frequency at which you would do the following in a typical day:
Sitting (a continuous period of being seated) - Continuously
Standing (for sustained periods of time) - Frequently
Walking (moving about on foot to accomplish tasks) - Frequently
Bending/stooping (downward and forward) - Occasionally
Crawling (moving about on hands and knees or hands and feet) - Not at all
Climbing/Walking Stairs (ascending or descending) - Frequently
Reaching (extending arms in any direction) - Frequently
Crouching/squatting (bending the body downward and forward by bending leg and spine) - Occasionally
Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally
Balancing (maintaining body equilibrium to prevent falling) - Occasionally
Repetitive motion (substantial movement (motions) or the wrists, hands, and/or fingers) - Continuously
Pivoting (movement in any direction with one foot, keeping the other in contact with the floor) - Occasionally
Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally
Grasping (Applying pressure to an object with the fingers and palm) - Continuously
Fingering (picking, pinching, typing; working with primarily fingers and not whole hand) - Continuously
Talking (expressing or exchanging ideas by means of the spoken word) - Continuously
Driving (the control and operation