REPORTS TO: Director of Finance and Operations
MINIMUM QUALIFICATIONS:
Prefer two (2) years of successful employment in a payroll position Strong skills with databases, spreadsheets, and word processing Experience in Munis HR and Payroll functions is preferred Experience with position control in MUNIS is preferred Effective organization skills Strong analytical abilities Solid understanding of School and Municipal accounting and finance regulations Contributes to a positive and welcome environment for colleagues, staff and families
GENERAL RESPONSIBILITIES:
Analyze payroll office functions, determine operating needs, and plan work flow. Responsible for clerical accounting work in the preparation & maintenance of municipal payroll records & calculations to include appropriate sick leave, overtime, personal leave, vacation, and other miscellaneous wage related and compensation actions as they pertain to the preparation and maintenance of payrolls. Maternity Leave - Calculations and processing through MUNIS Medical Leave – Calculations and processing through MUNIS W/C Leave – Calculations and processing through MUNIS Sabbatical Leave – Calculations and processing through MUNIS Grade/Step Increase – Calculations and processing through MUNIS Mid-Year Salary Changes – Calculate pay rates for employees to include those who change jobs with the system Direct contact with employees upon initial employment until the time of resignation, termination, and/or retirement. Analyze newly negotiated employee contracts for salary/benefits, and update tables for collective bargaining agreements in MUNIS. Prepare MTRS Retirement Application for pending retiree’s as needed Assist with any and all questions/issues/exceptions with pending retiree’s Explanation & implementation of benefits and/or all payroll deduction. Assist with posting employee absences to the attendance system (MUNIS – AESOP) Prepare absence reports as needed Input data associated & verify all information for payroll salaries and all deduction Verify all (addition/changes/exception) for accuracies for the current payroll Generate payroll checks for all professional and non-professional employees Input new employees and prepare employee records in MUNIS Update all procedures to prepare for the following payroll cycles Oversee handling and transmission of all direct deposit (payroll) accounts with financial institutions. Prepare time sheets for all schools (includes current calendars for school year) Prepare year-end Longevity payroll Prepare retroactive payroll(s) regarding newly negotiate contracts as needed Prepare (possible) voided payrolls Prepare (possible) stop payments of checks not received by employee Prepare year-end Balloon payroll Prepare and Run monthly, quarterly, year-end reports Prepare MUNIS with newly Federal & State taxes MA State’s (deduction reports) MTRS Monthly Reporting PTG – MRCB Monthly Reporting Workers Compensation Reporting as needed from Town officials U.S Department of Labor Monthly Reporting Process Negative(s) – with MUNIS with regards to health/dental benefits Monthly Fit/Sit Accumulators Monthly W2’s Balance reports for accuracies for year-end W2’s Review Encumbering Reports for Accuracy with regards to GL Annual Census of Government Survey of Public Employment & Payroll E-8: Elementary & Secondary Education
Maintenance of all Employee Records:
Keeper of all Records Direct communication with payroll/benefits representative relative to employee’s options and opportunities Prepare bi-weekly encumbrance reporting for Robin Hulsoor (Dir of Fin & Oper) Payroll Encumbrance Proof Remaining Salary Report Remaining Salary Listing Understanding/Knowledge of Account numbers for accuracy when adding new hire’s, or mid-year changes of employee’s Prepare all current W2’s for year-end reporting, (printing, mailing, reporting to the State)
Miscellaneous:
Address unannounced (stops in the payroll office) with questions/concerns of said employee(s) Filing - Shredding Respond to all emails regarding payroll and benefits concerns Address/Update (MUNIS) name, address, phone changes in MUNIS Research Project(s) – as needed for the purpose of retirement and/or buy back service time Completion of Employment Verifications – Dept. of Education and/or Mortgage Ordering of Office Supplies
SALARY - $70,000 - $75,000
TERMS OF EMPLOYMENT: 12-month work year
An equal opportunity employer in compliance with Title IX, Chapter 622 and Section 504.
Requirements
CORI & FINGERPRINT CLEARANCE REQUIRED