At Belco Industries Inc. we are passionate about inspiring innovation around the world. We are Belco, The Systems Solutions People. As a custom machine builder in Belding, Michigan, we strive to provide the best experience for our customers. Belco serves multiple locations nationwide and continues to proudly build not only the most technologically advanced products in the industry, but committed, long-term relationships as well. We're there from start to finish, standing behind our products from the drawing board to the customer's shop floor. Position Title: Executive Assistant Summary: The Executive Assistant provides direct administrative support to the CEO of Belco Industries, a manufacturing equipment company. This role protects the CEO's time, anticipates needs, and keeps communication and commitments organized. The assistant works closely with the leadership team to prepare meetings, coordinate priorities, and ensure timely follow-up while handling sensitive information with discretion. Position responsibilities include, but are not limited to: - Manage the CEO's calendar, prioritize meeting requests, resolve scheduling conflicts, and reserve time for strategic work and preparation. - Review and organize incoming communications as authorized, flag urgent matters, draft responses, and route requests to the appropriate person. - Prepare a concise daily or weekly briefing covering upcoming meetings, deadlines, open commitments, and decisions requiring the CEO's attention. - Coordinate leadership, board, and ownership meetings. Prepare agendas, collect materials, and distribute approved meeting packets in advance. - Record meeting decisions and action items, identify owners and due dates, follow up on progress, and bring overdue commitments or obstacles to the CEO. - Draft and proofread correspondence, presentations, reports, and internal announcements for the CEO's review. - Arrange business travel, prepare itineraries, manage changes, and submit accurate expense reports and supporting receipts. - Serve as a professional point of contact for employees, customers, vendors, owners, and other business contacts on the CEO's behalf. - Maintain organized files and protect confidential financial, employee, customer, and ownership information. Use judgment about access and distribution. - Coordinate executive events, customer visits, and assigned administrative projects; improve scheduling and follow-up processes as the company grows. Qualifications: - Exceptional attention to detail is the most important qualification for this role. Consistently check work for accuracy and completeness and catch errors before they reach the CEO. - At least 3 years of executive assistant or senior administrative experience supporting senior leaders; manufacturing experience is preferred. - Clear written and verbal communication, sound judgment, and a professional approach to sensitive conversations. - Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams; ability to learn new business systems. - Demonstrated discretion with confidential information and the confidence to follow up respectfully across all levels of the organization. - A proactive, Type A personality: highly organized, self-motivated, and driven to meet deadlines and follow through on commitments, with sound judgment about when to involve the CEO. NOTE: This job description is not intended to be all-inclusive. Employee may perform other duties as required to meet the needs of the company and its customers.