POSITION OVERVIEW
The Office Assistant keeps BEEM's office running smoothly so our project teams can focus on building. You will be the first point of contact for clients, vendors, and visitors, and you will support project administration, accounting, and human resources. This is a great opportunity for an organized, dependable person who wants to grow with a construction company.
WHAT YOU'LL DO
Answer phones and emails, greet visitors, and route inquiries to the right team member
Manage office supplies, equipment, mail, and deliveries
Maintain organized electronic and paper filing systems for projects, contracts, and correspondence
Support project teams with document formatting, transmittals, and bid package assembly
Assist accounting with data entry
Assist with maintaining company records with government agencies
Schedule meetings, coordinate calendars, and arrange travel
Track business licenses, permits, and vendor registrations
Support company personnel with other duties assigned
WHAT YOU BRING
REQUIRED QUALIFICATIONS
High school diploma or equivalent
US Citizenship(Federal Requirement)
1+ years of office or administrative experience
Proficiency with Microsoft Office (Word, Excel, Outlook)
Strong organization skills and attention to detail
Professional phone manner and clear written communication
Ability to handle confidential information with discretion
PREFERRED QUALIFICATIONS
Administrative experience in construction, engineering, or a related industry
Familiarity with QuickBooks, Microsoft, or similar accounting software
Experience with Adobe Acrobat or Bluebeam Revu
Bilingual (English / Spanish)
PHYSICAL DEMANDS and WORK ENVIRONMENT
Office environment. Must be able to sit for extended periods, use a computer, and lift up to 25 lbs. This is starting as a remote position wth regular inperson meetings. Eventually will be transitioned to an in-office position.