Job Duties
Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.
Our client, a well-established professional services firm in West Palm Beach serving the alternative asset management industry, is seeking a polished, highly organized and proactive Executive Assistant to support its two-person senior leadership team. This individual will serve as a trusted business partner, supporting meeting preparation, business development, marketing and research in a fast-paced, client-focused environment.
The ideal candidate is hard-working, detail-obsessed and always one step ahead, responding to communications quickly and precisely and making sure the team walks into every meeting fully prepared. Preferred experience in alternative asset management, private credit or financial services is important. The role is primarily remote, but candidates should live within commuting distance of West Palm Beach, as in-person support may be needed on short notice.
Key responsibilities
Provide high-level executive support to the two-person senior leadership team
Process meeting and call notes and enter them accurately into the CRM
Prepare extensive briefing notes and background materials ahead of meetings and calls
Manage complex calendars and coordinate meetings across multiple stakeholders and time zones
Review upcoming conferences and attendee lists to identify relevant contacts and opportunities
Help track business development outreach, including target lists and follow-ups
Coordinate with the firm's outside marketing agency on projects and deliverables
Assist the research team as needed
Maintain the CRM and electronic filing systems
Handle sensitive and confidential information with the highest degree of discretion
Qualifications
5+ years of administrative support experience, ideally supporting senior executives
Experience in alternative asset management, private credit or financial services
Hard-working and proactive, with a track record of anticipating needs and staying one step ahead
Highly responsive, with quick and precise handling of communications
Highly organized, with extreme attention to detail
Ability to synthesize information quickly, work independently, and know when to ask questions
Strong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI tools
Strong research and written communication skills
Works well under pressure, managing multiple priorities and meeting deadlines
Professional demeanor, excellent client service skills and a high level of discretion
Familiarity with CRM systems
Must live within commuting distance of West Palm Beach
Bachelor's degree preferred but not requiredBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjQ0OTc1LjEzNzk4QGJlYWNvbmhpbGxjb21wLmFwbGl0cmFrLmNvbQ
Minimum Education Required
Not Specified
Minimum Experience Required
Not Specified
Shift
First (Day)
Number of Openings
1
Compensation
$80,000.00 - $90,000.00 / Annually
Postal Code
55155
Job Type
Full Time
Place of Work
On-site
Requisition ID
92848
Job Benefits
See job description