Job Descriptions:
SUMMARY: The Human Resources Assistant is responsible for supporting and assisting the Human Resources Manager & Human Resources Generalist with employee relations, benefits, payroll and hiring functions. The Human Resources Assistant is responsible for performing administrative tasks and services to support effective and efficient operations of the organization's human resource department.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
· Manage front desk area to ensure a welcoming and professional environment.
· Greet and assist visitors, employees, and job applicants in a professional manner.
· Answer and direct incoming phone calls; take messages as needed.
· Schedule meetings & interviews, maintain calendars, and reserve conference and training rooms.
· Maintain Call Out Log for all shifts.
· Communicate new information & flyers via HR boards, electronic monitors, & company text system.
· Distribute mail, packages, and interoffice correspondence.
· Help onboard new employees (prepare new hire packets, collect documents, schedule orientations, create employee badges).
· Assist with employee eligibility verifications (drug screens & I-9).
· Assist in benefits administration including enrollments and annual open benefits enrollment.
· Maintain and update employee records (electronic and hard copy).
· Support HR team with employee engagement activities, training, and events.
· Maintain the Safety Shoes Program & Tracking.
· Update SmartSheet with completed 30/60/90/6-month employee evaluations.
· Update monthly newsletters (Stall Talk)
· Coordinate recognition & service award programs with supervisors & managers.
· Post Monthly Birthday/Anniversary Recognition.
· Perform data entry, filing, copying, scanning, and faxing as needed.
· Maintain confidentiality with all personnel information and maintain privacy in accordance with HIPPA.
· Provide general administrative support to the HR team as needed.
· All other duties as assigned
Required Experience:
EDUCATION and/or EXPERIENCE: Minimum Associate’s degree in human resources, business, or related field, Bachelor’s degree preferred; plus 2 years of related experience in a manufacturing environment. PHR or SHRM-CP certification preferred.
SKILLS & ABILITIES:
- Proficiency in Microsoft Word, Excel, PowerPoint, Access
- Proficiency in HRIS systems (UltiPro, ADP, Ceridian, etc.)
- Proficiency in Learning Management Systems preferred (Cornerstone OnDemand)
- Knowledge of state and federal employment law
- Excellent oral and written communication skills
- Exceptional attention to detail
TOOLS & EQUIPMENT:
- Computer
- Multi-line telephone
- Copy Machine
- Fax Machine
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is continuously required to speak clearly so that others can understand him/her, engage in active listening, type on a computer, see details at a close range, and engage in critical thinking.
The employee must regularly lift and/or move up to 10 pounds; occasionally lift and/or move up to 25 pounds.
Keyword: Human Resources Assistant
From: Bard Manufacturing