Our Enterprise Business Systems department (PMO) has an excellent opportunity for a Project Manager in Firmwide. The position is fully remote, but there may be instances where you may be required to come into one of the office locations for special meetings.
As an exempt position that reports to the Senior Manager of the Project and Portfolio Office, the primary responsibility of the Project Manager is to run and manage projects within the Firm’s overall portfolio. The Project Manager is also responsible for all phase gate deliverables as determined by the sponsor and IS Steering Committee. The ideal candidate must be agile and able to work in a fast-paced, ever-changing environment. Demand is high and the successful Project Manager must have strong leadership skills to work collaboratively with team members, attorneys, clients, and vendors.
Responsibilities:
- Responsible for the overall planning, management, control and completion of IT, attorney practice groups, and Firmwide business unit projects or programs.
- Works with appropriate vendors, attorneys, and business units to develop project scope of work, vendor comparison matrices, project plans that include cost/benefit analysis, risk plans, communication and training plans, issue tracking, and project schedules.
- Works with assigned Project Business Analysts to gather business requirements, develop business and system process flow charts that will be used to perform appropriate gap analysis.
- Assigns, schedules, and monitors project work to ensure progress is within expected scope and is completed on time and within budget. This includes bi-weekly resource and capacity planning sessions with IT Managers.
- Collaborates with IT to determine best technical approach on a given project and explores new IT system developments and/or enhancements. Identifies IT system design alternatives, research existing IT systems in the marketplace and recommends viable IT solutions. Identifies and documents opportunities to integrate IT systems and resources to fulfill project requirements.
- Utilizes project management skills to manage roles, identify resource requirements, meet training needs, define project deliverables, and provide end user satisfaction and reporting structures to ensure quality. Utilizes PPM software to manage projects.
- Assigns, schedules, and monitors project work to ensure progress is within expected scope and is completed on time and within budget. Escalates as needed.
- Identifies, tracks, monitors, and communicates project-related issues, risks, scope changes, variances and contingencies that may arise during the implementation of the projects.
- Reviews phase gate schedules, audits for proper adherence to the process and exit acceptance criteria for each phase of a project.
- Prepares and presents oral and/or written sponsor project reports and weekly project status reports to IS executive team. Maintains effective communications and relationships between attorneys, sponsors, steering committee, business unit and project team members. Facilitates amicable solutions with the appropriate business unit or attorney practice group/client(s).
Supervisory Responsibilities:
- Follows the BakerHostetler PM Methodology Framework process.
- Provides team leadership on individual projects.
- Organizes and conducts project team meetings.
- Mentors and provides expertise to other project team members.
- Assigns and checks work via PPM tool and keeps project plan data current.
- Organizes and conducts project sponsor meetings with upper management
- Provides effective 360-degree input on evaluating team members.
Requirements:
- Bachelor’s degree from an accredited college or university with a major in Computer Science, Information Systems, Business Administration, Engineering, or closely related field with a minimum of five (5) years of full-time experience managing the implementation and support of information technology or business integration projects.
- Project Management Professional (PMP) certification from the Project Management Institute (PMI) is required and must be kept active.
- Law firm experience is highly desirable.
- Demonstrated proficiency in productivity software, including Microsoft Outlook, Microsoft Excel, Microsoft Visio, Microsoft Project, and Microsoft PowerPoint. Proven aptitude to learn new software applications.
- Law firm experience is highly desirable.
- Ability to interact effectively with attorneys and other key stakeholders, manage expectations with the business given IS Resource capacity, and exhibit a high degree of responsiveness, diplomacy and professionalism in these interactions.
- Reasonable knowledge of current hardware and software technologies and uses. Proven aptitude to learn new software applications.
- General knowledge of accounting principles with the ability to manage and control project financials which include project budget, commit to spend, and actuals to determine return-on-investment for project(s).
- Ability to develop, lead, motivate and supervise working project teams. Ability to give clear and consistent instructions to team members to achieve desired deliverables per project plan schedule. Ability to establish and maintain effective working relationships with other IS department employees, attorneys, clients, vendors and Firmwide business employees.
- Analytical, problem solving and decision-making skills. Excellent organizational and planning skills with ability to prioritize multiple tasks and projects to meet deadlines.
- Demonstrate good judgment, tact, and flexibility under pressure in a mixed-matrix environment with many stakeholders and potentially competing priorities. A tolerance for uncertainty and an ability to prioritize and complete simultaneous projects with little supervision and collaborate with other members of the team.
- Project Managers may be focused on client or functional program areas where specific subject matter expertise will be important.
- Ability to work overtime when needed. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. Duties may require 24-hour, seven days per week on-call responsibility during project execution.
The expected annual salary for this position is $150,000. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills.