Job Summary The Staff Accountant will support the finance team by performing essential accounting tasks that ensure accurate financial reporting, internal controls, and compliance. This role requires a detail-oriented professional who will own QuickBooks financial reporting, drive weekly executive reports, and perform critical account reconciliations. The ideal candidate will help with a variety of daily, weekly, and monthly accounting functions - including accounts receivable, accounts payable, credit card tracking, and bank reconciliations - while serving as a key analytical resource for the Director of Finance.
Key Responsibilities
- Executive & Financial Reporting: Compile, analyze, and present weekly executive reports and performance metrics to Director of Finance and senior management; prepare biweekly profit and lost (P&L) statements, pending sales reports, and job profitability reports by workstream: maintain ownership of QuickBooks reporting features to generate accurate daily, weekly, and monthly financial summaries.
- Account Reconciliations: Perform monthly or biweekly bank, credit card reconciliations along with comprehensive monthly ledger and account reconciliations to ensure ledger integrity, accurate reporting, and timely month-end closing.
- Accounts Receivable & Billing: Act as the primary backup for all workstream billing processes; resolve complex billing issues and customer discrepancies; manage customer payment postings; prepare accounts receivable (AR) aging reports and track outstanding balances and provide monthly collections forecasting.
- Accounts Payable: Act as the primary backup for accounts payable functions, including subcontractor invoicing; maintain flawless records of all transactions with strict documentation compliance.
- Payroll & Tax Compliance: Act as the primary backup for payroll processing; assist with quarterly payroll taxes and support year-end compliance projects, including 1099, W-2, Form 1095 ACA (Affordable Care Act) reporting.
- Corporate Governance & Audits: Assist with annual Secretary of State reports and maintain Certificates of Authority; organize data and prepare documentation to support annual corporate insurance audits.
- Process Improvement: Help develop and implement policies and procedures to enhance internal controls, minimize risk, and streamline financial workflows.
- Audit & Special Projects: Participate in internal and external audits by providing necessary documentation; execute ad-hoc financial projects as required by management.
Qualifications & Requirements
- Experience: 3–5 years of progressive accounting experience (acquired through on-the-job experience or a mix of education and experience).
- Software Proficiency: Strong working knowledge of QuickBooks reporting and financial features is highly preferred. High proficiency with Microsoft Office (Advanced Excel, Word, Outlook, Teams).
- Industry Experience: Experience or structural knowledge of telecom outside plant engineering is a significant plus.
- Platform Experience: Prior experience with Sitetracker and Salesforce platforms is preferred.
- Core Competencies: Advanced problem-solving capabilities, exceptional attention to detail, and a deep understanding of standard accounting and clerical procedures.
- Communication: Excellent written and verbal communication skills, with the ability to provide premium customer service to both internal teams and external vendors.
- Education: High school diploma or equivalent required; a relevant college degree (Accounting, Finance, or Business) is a strong plus.
Physical Requirements
- Must be able to remain in a stationary position for extended periods while consistently organizing, moving, and manipulating documents, office supplies, and business materials.
- Frequent and consistent use of a computer or other technological devices to review, analyze, create, and transmit data and executive-level presentations.
Compensation & Benefits
- Salary Range: $33.00 to $37.00 per hour
- Position Type: Full-time, Hourly / Non-Exempt
- Benefits: Group Medical Plan along with voluntary Dental and Vision plans, 401(k) Savings Plan with a company match.