Job Title: Operations and Procurement SpecialistJob DescriptionWe are seeking a highly organized Operations & Procurement Coordinator to support pre-construction and field operations for a growing specialty construction organization. This position serves as a key link between project budgets, purchasing, vendors, logistics, customers, and field operations. The Coordinator will support projects from signed contract through production, ensuring materials, equipment, outside services, and schedules are aligned to keep jobs moving. This is not an estimating position. The ideal candidate will be comfortable reviewing established project estimates and budgets, creating purchase orders against those budgets, coordinating vendors, and managing multiple project priorities simultaneously.
Responsibilities
- Support pre-construction and production activities across a high volume of active projects.
- Review established job-cost estimates and project budgets to understand approved spend.
- Create and manage purchase orders within QuickBooks.
- Purchase and coordinate project materials, equipment, rentals, transportation, and outside services.
- Communicate with approximately 5 to 6 key vendors on a typical project.
- Work with vendors to secure materials and services within established project budgets.
- Coordinate logistics for materials sourced locally and from outside markets.
- Schedule deliveries, rental equipment, trucking, and other project-related services.
- Communicate project schedules and updates with customers, field teams, vendors, and production staff.
- Troubleshoot scheduling, material, and logistical issues that could impact project timelines.
- Maintain accurate project and customer information in NetSuite and internal systems.
- Utilize Excel-based cost sheets to understand and monitor project budgets.
- Manage competing priorities across numerous active projects.
- Partner closely with field operations and production teams to ensure projects have the necessary resources to remain on schedule.
Essential Skills
- Experience creating, tracking, and managing purchase orders for materials, equipment, rentals, or services.
- Ability to read an established estimate or project budget, understand approved spend, and make purchasing decisions within that budget.
- Experience obtaining materials/services, communicating requirements, confirming availability, and coordinating delivery.
- Ability to coordinate materials, equipment, trucking, rentals, schedules, and other moving pieces across multiple active projects.
- Comfortable working with spreadsheets and cost sheets to review or track project-related expenses.
Additional Skills & Qualifications
- Experience in construction, specialty contracting, facilities, manufacturing, or project-based operations.
- QuickBooks experience, particularly in purchase order creation.
- NetSuite or comparable ERP/order-management experience.
- Experience coordinating field crews or working alongside field operations.
- Customer-facing project coordination experience.
- Ability to effectively communicate with vendors, customers, field personnel, and leadership.
- Strong organizational and prioritization skills.
- Independent problem-solving ability and a proactive working style.
Work EnvironmentThis role is based 100% onsite in a fast-paced, project-based operations setting supporting both office and field operations. The employee will regularly communicate with vendors, customers, production teams, and field personnel. The position requires managing numerous active projects and changing priorities simultaneously. Individual projects typically run approximately two weeks, creating a relatively high-volume workflow. This is a hands-on coordination role where priorities may shift based on material availability, deliveries, field schedules, and customer needs. Job Type & LocationThis is a Contract to Hire position based out of Ruskin, FL. Pay and BenefitsThe pay range for this position is $36.00 - $39.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Ruskin, FL. Application DeadlineThis position is anticipated to close on Nov 20, 2026. Workplace TypeThis is a fully onsite position in Ruskin,FL.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
