Secretary

Job Title: SecretaryJob DescriptionThis part-time Secretary role provides essential administrative and clerical support to a small legal office. The position focuses on managing attorney calendars, coordinating client interactions, maintaining records, and ensuring the smooth day-to-day operation of the office. The role is ideal for someone who enjoys working independently, is highly organized, and delivers professional and friendly service to clients and colleagues.

Responsibilities

• Manage attorney calendars by scheduling and updating appointments, meetings, and key deadlines.
• Coordinate and schedule client meetings, phone calls, and other appointments in a timely and accurate manner.
• Monitor calendars and provide reminders for upcoming commitments, court dates, and important deadlines.
• Answer and direct incoming phone calls, ensuring messages reach the appropriate person promptly.
• Respond to and route emails professionally, maintaining a courteous and helpful tone.
• Greet clients and visitors in a professional and welcoming manner upon arrival.
• Prepare, organize, and file documents in both electronic and physical formats.
• Maintain accurate and up-to-date electronic and physical records to support office operations.
• Assist with drafting, formatting, and preparing general correspondence and other documents.
• Enter and update information in office systems and databases to ensure data accuracy.
• Handle incoming and outgoing mail, including sorting, distributing, and preparing items for delivery.
• Maintain strict confidentiality of client and company information at all times.
• Provide general administrative support to attorneys and staff as needed.
• Perform other office duties as assigned to support the overall efficiency of the practice.

Essential Skills

• 12 years of administrative experience, preferably in a professional office setting.
• Strong customer service skills with a focus on professionalism and client care.
• Proficiency in Microsoft Office, including applications such as Word, Excel, and Outlook.
• Experience handling confidential information with discretion and integrity.
• Ability to manage multiple tasks and deadlines while maintaining attention to detail.
• Effective verbal and written communication skills.
• Strong organizational skills and the ability to prioritize work independently.
• Comfort working with electronic and physical filing systems.

Additional Skills & Qualifications

• Friendly and approachable demeanor when interacting with clients and colleagues.
• A good sense of humor and positive attitude in daily interactions.
• Ability to stay organized in a small office environment with limited supervision.
• Comfort working independently and taking initiative to keep the office running smoothly.

Work EnvironmentThis role is based in a very small office environment with approximately one to two people on site, creating a close-knit and quiet workplace. You will often work independently and need to feel comfortable taking initiative without constant oversight. The position is part time at approximately 32 hours per week, with the potential to increase up to 40 hours per week. The regular schedule is Monday, Wednesday, and Thursday from 9:00 a.m. to 5:00 p.m., and Tuesday and Friday from 9:00 a.m. to 1:00 p.m. The work involves using standard office technology, including Microsoft Office and basic office equipment, while maintaining a professional appearance appropriate for greeting clients and representing the office. Job Type & LocationThis is a Contract to Hire position based out of Shamokin, PA. Pay and BenefitsThe pay range for this position is $18.00 - $20.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Shamokin, PA. Application DeadlineThis position is anticipated to close on Nov 23, 2026. Workplace TypeThis is a fully onsite position in Shamokin,PA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.