Onboarding Verification Specialist Job DescriptionThe Onboarding Verification Specialist ensures that new healthcare employees complete all required pre-employment, compliance, credentialing, and verification steps before they are cleared to begin work. This role goes beyond standard HR onboarding and focuses on reviewing healthcare-specific documentation and medical requirements to confirm that each new hire meets organizational and regulatory standards for working in a clinical or healthcare environment.Responsibilities
- Manage and review pre-employment verification and compliance requirements for new healthcare employees.
- Review candidate files to confirm that all onboarding and clearance requirements have been fully satisfied before authorizing a start date.
- Verify previous employment history, education, professional licenses, certifications, and other required credentials.
- Coordinate and review background check requirements, monitor results, and address any discrepancies or outstanding issues.
- Review healthcare-specific compliance documentation required for employment and worksite clearance.
- Track occupational health and medical clearance requirements based on the employees role, including immunization records, TB screening and testing, physical examinations, drug screening, and other required health documentation.
- Verify professional credentials and certifications such as nursing or clinical licenses, BLS/CPR, and other position-specific requirements when applicable.
- Ensure employee files meet organizational, healthcare, and regulatory compliance standards before approving or escalating a new hire for clearance.
- Identify missing, expired, incomplete, or potentially non-compliant documentation and communicate directly with new hires to resolve outstanding requirements.
- Partner with Human Resources, Talent Acquisition, Employee or Occupational Health, Credentialing, Compliance, and hiring teams to move candidates efficiently through the clearance process.
- Maintain detailed and accurate records of completed verifications, pending requirements, document expiration dates, and employee clearance status.
- Assist with audits and ensure all employee documentation is maintained accurately, securely, and confidentially.
- Escalate compliance issues, discrepancies, or questionable documentation to appropriate HR or compliance leadership.
- Manage multiple new-hire files simultaneously while ensuring candidates are cleared within established hiring timelines.
Essential Skills
- Minimum of 2+ years of onboarding experience within a healthcare, hospital, medical practice, health center, clinical staffing, credentialing, or similarly regulated environment.
- Strong understanding of healthcare onboarding processes and requirements beyond general HR paperwork.
- Experience with pre-employment verification and healthcare-specific compliance review.
- Proficiency in coordinating and interpreting background checks and related compliance documentation.
- Ability to verify employment history, education, professional licenses, certifications, and clinical credentials.
- Skill in tracking and reviewing occupational health and medical clearance requirements, including immunization records, TB screening and testing, physicals, and drug screening.
- Attention to detail in identifying missing, expired, incomplete, or non-compliant documentation.
- Ability to manage multiple onboarding files simultaneously while meeting established timelines.
- Strong communication skills for interacting directly with new hires and internal stakeholders.
- Ability to maintain accurate records and handle confidential information with discretion.
Additional Skills & Qualifications
- Bachelors degree.
- Experience in human resources, HR support, hiring, or talent acquisition within a healthcare setting.
- Familiarity with credentialing processes for clinical staff, including verification of nursing or clinical licenses and BLS/CPR certifications.
- Comfort working in a regulated healthcare environment with strict compliance and documentation standards.
- Organizational skills to support audits and ongoing documentation management.
- Collaborative mindset for partnering with HR, Compliance, Occupational Health, and Credentialing teams.
Work EnvironmentThis position follows a Monday through Friday schedule from 9:00 AM to 5:00 PM, for a 35-hour work week. The role is structured as a hybrid position, with three days per week in the office in Peekskill and two days remote. During the initial training period, the role may be fully in-office for approximately one to three weeks to support onboarding and ramp-up. The work environment is a community-focused health center setting that provides comprehensive primary, preventive, and behavioral health services, with a mission-driven culture dedicated to serving underserved and vulnerable populations across multiple counties. The team operates in a regulated healthcare environment that emphasizes compliance, accuracy, and respect for patient and employee confidentiality. Job Type & LocationThis is a Contract to Hire position based out of Peekskill, NY. Pay and BenefitsThe pay range for this position is $22.00 - $29.11/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Peekskill, NY. Application DeadlineThis position is anticipated to close on Nov 25, 2026. Workplace TypeThis is a hybrid position in Peekskill,NY.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
