Summary This position is located at the Armed Forces Retirement Home (AFRH) Washington, DC. The primary purpose of the position is to provide a wide range of administrative support services for an AFRH Division. This position is concurrently open to Merit Promotion eligibles under Announcement Number 27-AFRH-13108194-MP. Responsibilities As a/an Administrative Assistant (OA), you will: Edit and format electronic drafts for grammar, spelling, punctuation, and compliance with established formats. Respond to questions from residents, family members, and outside agencies about office procedures and general administrative matters. Schedule meetings for the Service Chief and resolve calendar conflicts by checking attendees' availability. Plan travel itineraries, make reservations, and coordinate with points of contact at temporary duty locations. Create documents, spreadsheets, and databases using software such as Microsoft Word, Excel, and Access. Requirements Conditions of Employment Key Requirements: Please refer to "Conditions of Employment." Click "Print Preview" to review the entire announcement before applying. Must be U.S. Citizen or U.S. National. The AFRH ethics program promotes the highest standards of ethical conduct for all employees. As a federal employee, you will be subject to the Standards of Ethical Conduct, and the U.S. criminal conflict of interest statutes. As an AFRH employee, you will also be subject to the AFRH Supplemental Ethics Regulations which restrict the extent to which a AFRH employee can engage in certain activities and hold certain investments. Depending on your position, you may also be required to file a public or confidential financial disclosure report which must be filed within 30 days of your appointment as an employee of AFRH. Upon your new appointment, you will receive guidance regarding your ethics obligations. You will also be required to attend a mandatory ethics training within 3 months of your appointment. Please contact the Agency Ethics Officer (Joseph Pollard) at (202) 541-7557, or joseph.pollard@afrh.gov if you should have any questions. Qualifications In order to qualify, you must meet the experience requirements described below. Your resume must clearly describe your relevant experience. MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience for the respective grade level in which you are applying: Specialized Experience for the GS-09: Applicants must have one full year of specialized experience comparable in scope and responsibility to the GS-08 grade level in the Federal service (obtained either in the private or public sectors) performing the following: Coordinating a manager's meetings, appointments, and visits by confirming attendee availability and arranging meeting space and equipment. Managing inquiries and correspondence from internal and external customers by determining the appropriate response, routing items, setting deadlines, and drafting routine replies. Preparing, editing, and formatting documents, agendas, and meeting minutes using word processing, spreadsheet, and database software. Arranging travel itineraries, preparing travel vouchers, and processing timecards in accordance with organizational procedures. AND Applicants must possess the Typing Requirement to be qualified for this position. You must be able to type at least 40 words per minute based on a five-minute sample with three or fewer errors. You are self-certifying that you possess this typing requirement. Physical Demands: The work is primarily sedentary, although some slight physical effort may be required. Working Conditions: The work includes everyday risks and discomforts typical of offices and meeting rooms. Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies". SPECIAL NOTE: Long-term care experience and/or interacting with geriatric patients is highly desired. Education There is no substitution of education for experience at the grade level(s) of this announcement. Additional Information OTHER INFORMATION: We may select from this announcement or any other source to fill one or more vacancies. This is a bargaining unit position - LIUNA Laborer's International Union of North American FPS & PTE Local 572 CONDITIONS OF EMPLOYMENT: All newly appointed employees to the competitive (or excepted) service are subject to a probationary (or trial) period. During this time, your performance, conduct, and suitability for continued employment will be evaluated. You will not automatically convert to permanent status at the end of the probationary (or trial) period. Your supervisor must affirmatively determine that continued employment is in the best interest of the Federal service. If no certification is made before the probationary (or trial) period ends, your appointment will be terminated. You are encouraged to actively engage with your supervisor, seek feedback, and understand role expectations. Additional guidance and support will be provided during onboarding. A one year probationary period may be required. Must successfully complete a background investigation. Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so. Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. Submit to a drug test prior to your appointment and random drug testing while you occupy the position. Selectees will be subject to the AFRH Tuberculosis Surveillance Program. Because the AFRH's mission requires uninterrupted, direct human support and medical care for its Residents, this position is considered essential for continuing AFRH operations. Therefore, the incumbent is expected to arrive for duty on time, as scheduled, and to complete the assigned tour during emergency situations such as hazardous weather.