Description The Staff Accountant will be responsible for tactical and administrative support relating to accounts payable, timesheet processing, payroll administration, and general accounting functions. This position will handle day-to-day accounting responsibilities with an emphasis on accuracy, timeliness, and attention to detail. This role focuses on supporting the accounting function through accounts payable management, timesheet validation, payroll processing through Paylocity, and employee profile administration across various systems. The ideal candidate will demonstrate strong organizational skills, attention to detail, and ability to learn new systems and processes quickly. The successful candidate will be a motivated individual with basic accounting knowledge who is eager to grow professionally, capable of maintaining confidentiality with sensitive information, and committed to contributing to a team environment while handling responsibilities independently.
Primary Responsibilities:
- Process vendor invoices, ensuring proper approvals, coding, and documentation
- Prepare weekly payment batches for review and approval
- Issue checks or process electronic payments to vendors
- Respond to vendor inquiries and resolve payment discrepancies
- Reconcile vendor statements with internal records
- Review and validate employee timesheets within VantagePoint ERP
- Ensure proper overhead/PTO job coding for timesheets
- Follow up with employees regarding missing or incorrect timesheet entries
- Generate timesheet reports for payroll processing
- Process bi-weekly payroll through Paylocity
- Calculate and input overtime, bonuses, and other special pay items
- Maintain payroll records in compliance with legal requirements
- Assist with payroll-related questions from employees
- Set up and maintain employee profiles in VantagePoint ERP and Paylocity including personal details, pay rates, and deductions
- Maintain confidentiality of sensitive employee information
- Assist with month-end closing procedures
- Reconcile assigned general ledger accounts
- Process employee expense report reimbursements
- Prepare basic adhoc reports
- Maintain organized digital and physical filing systems
Requirements
Base Requirements:
- Associate's or Bachelor's degree in Accounting, Finance, or related field (recent graduates welcome)
- 0-4 years of experience in an accounting or administrative role
- Proficiency in Microsoft Excel
- Detail-oriented with excellent organizational skills
- Strong written and verbal communication abilities for internal and external interaction
- Capacity to work independently and collaborate with peers when appropriate
- High level of integrity and professionalism
Preferred Requirements:
- Previous experience with accounting software or ERP systems
- Experience with or knowledge of Paylocity and/or Deltek VantagePoint
- Understanding of payroll processing and accounts payable functions
Your Wellness, Our Priority: A Look at Our Benefits We invest in our team's well-being and future through a comprehensive benefits package with a range of offerings designed to support you holistically. Our health and wellness offerings include two Health Insurance options (Traditional PPO and QHDHP with an HSA), vision and dental coverage, life insurance, disability protection, accident and critical illness coverage. To enhance your future financial security, we provide a 401(k) with company match, HSA/FSA accounts, and 529 college savings plans. Work-life balance is prioritized through our generous PTO starting at 15 days per year and 10 paid holidays per year, giving you ample time to rest, recharge, and attend to life outside the office. An Employee Assistance Program is provided to you and your household with resources to assist you in managing a variety of situations. We invest in your professional growth through our Tuition Reimbursement program and continuing education opportunities. After 6 months of employment, all team members become eligible for quarterly bonuses, providing additional avenues for financial growth. This robust package is designed to foster a workplace where you can thrive both personally and professionally, underscoring our dedication to your overall well-being and future success.
