The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis. Job Summary
The Program Data and Compliance Coordinator supports the agency’s Performance and Quality Improvement (PQI) initiatives by ensuring the accurate collection, management, analysis, and reporting of client and program data. This position plays an integral role in monitoring program performance, evaluating outcomes, maintaining compliance with grant and funding requirements, and supporting accreditation standards. The Coordinator collaborates across departments to strengthen data integrity, facilitate continuous improvement, oversee compliance activities, and advance organizational goals through effective reporting and administrative support.
Job Responsibilities
Data Management and Reporting
• Administer and maintain the client database, ensuring data accuracy, completeness, and consistency.
• Generate, analyze, and distribute reports related to client demographics, services, and program outcomes.
• Provide technical support to program staff, including database troubleshooting and workflow customization.
• Collaborate with the Director of Finance and Director of Operations to prepare monthly, quarterly, and annual reports for funding agencies.
• Monitor grant expenditures and maintain accurate records of fund balances and related reporting requirements.
Performance and Quality Improvement (PQI)
• Lead and coordinate the PQI Committee, including scheduling and facilitating bi-monthly meetings.
• Support the evaluation of program effectiveness, performance measures, and organizational outcomes.
• Coordinate strategic plan updates and monitor progress toward established goals.
• Identify opportunities for improvement and facilitate the implementation of quality improvement initiatives.
Volunteer Coordination and Data Oversight
• Supervise volunteers responsible for entering client information into the Homeless Management Information System (HMIS).
• Coordinate case record audits, client surveys, and other data collection activities.
• Monitor data quality and support documentation and reporting requirements for internal and external audits.
Accreditation and Regulatory Compliance
• Coordinate organizational compliance with accreditation standards and requirements.
• Manage the collection, organization, and maintenance of supporting documentation and evidence.
• Prepare annual accreditation reports and coordinate with the accrediting organization.
• Support reaccreditation activities, including audits, site visits, and interview preparation.
Property Compliance and Monitoring
• Administer and monitor affordable housing rental units serving low-income households, ensuring compliance with applicable program and funding requirements.
• Maintain property-related grant records, track funding, and complete required data entry.
• Conduct monthly property inspections and document compliance with established standards.
• Monitor tenant compliance with renter’s insurance requirements and timely rent and utility payments.
• Coordinate tenant move-out procedures, including property reviews, final account reconciliations, and security deposit settlements.
Executive and Cross-Functional Support
• Lead and support strategic initiatives, compliance activities, and data-driven projects across departments.
• Collaborate with leadership and program staff to support organizational priorities and regulatory requirements.
• Attend director-level meetings and prepare meeting minutes as needed.
• Provide administrative and project support to promote alignment with organizational goals and operational objectives.
Job Requirements
• Education: Bachelor’s degree in a related field preferred.
• Experience: One to three years of experience in data management, compliance, reporting, program administration, or a related role.
• Technical Skills: Proficiency in Microsoft Office applications, particularly advanced Microsoft Excel skills. Experience with database management and reporting systems preferred.
• Analytical Skills: Strong analytical, problem-solving, and data interpretation skills, with a high level of accuracy and attention to detail.
• Organizational Skills: Excellent organizational and time management skills, with the ability to manage multiple priorities, meet deadlines, and maintain accurate records.
• Communication Skills: Strong written, verbal, and interpersonal communication skills, with the ability to collaborate effectively with staff, volunteers, leadership, and external partners.
• Compliance and Reporting: Ability to interpret and follow grant requirements, accreditation standards, and organizational policies and procedures.
Working Conditions and Physical Requirements
Physical Demands
This position is classified as sedentary work, requiring the ability to exert up to 10 pounds of force occasionally and negligible force frequently or constantly to move objects. The role involves sitting for extended periods, with occasional walking and standing.
The position requires:
• Average activity: Reaching, walking, grasping, talking, hearing, repetitive motion, coordination, written communication, and endurance.
• Below-average activity: Stooping, crouching, and standing.
• Above-average activity: None identified.
Visual Acuity Requirements
Requires close visual acuity to prepare and analyze data, review reports and figures, enter and transcribe information, work at a computer terminal, perform extensive reading, and visually inspect documents and records.
Environmental Conditions
No persistent environmental conditions are associated with this position.
Mental Demands
This position requires a high level of mental focus, sustained concentration, and memory recall to manage data, maintain accurate records, and complete reporting and compliance activities. Meeting established deadlines is a regular responsibility, with work generally performed at a manageable pace. The role involves minimal complex decision-making under significant time pressure.
The position requires:
• Above-average demands: Concentration, mental intensity, and memory.
• Average demands: Meeting deadlines.
• Below-average demands: Complex decision-making and working under time pressure.
The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.
