St. Mary's Parish, located in Annapolis, MD, seeks candidates for a Facilities Coordinator. The Facilities Coordinator serves as a key partner to the Facilities Director, providing high-level administrative, operational, and project support to ensure the effective stewardship of the campus and resources. This role blends executive-level coordination with hands-on facilities and operations management.
The ideal candidate is a proactive problem solver, an exceptional communicator, and a highly organized professional who thrives in a fast-paced environment. Working closely with the Facilities Director, this individual will help drive projects forward, coordinate vendors and compliance efforts, manage logistics, and serve as a central communication hub between the facilities team and the broader community.
This position requires someone who takes ownership, anticipates needs, and genuinely cares about supporting the organization’s mission through excellent operational leadership and service.
Essential Functions
- Manage day-to-day general operations and logistics for the Facilities Department.
- Assist the Facilities Director with vendor procurement, project RFPs, bid review, proposal execution, and project scheduling.
- Coordinate with the Facilities Director and Manager to ensure smooth operations across all areas.
- Assist with yearly audits, permits, and inspections within the Facilities Department, including but not limited to lead and water testing compliance with the state, elevator compliance, yearly overhead suppression compliance, yearly fire extinguisher compliance, yearly fire and burglar alarm system compliance, boiler systems at all locations, and grant compliance reports.
- Parish Employee Access: issue parking passes and manage key fobs.
- Work with the Facilities Director to schedule annual vendor contract reviews.
- Facilitate internal communication with the Facilities team and with the parish and school community as needed, including through the work request portal.
- Coordinate service request visits on properties; act as a liaison between Facilities and outside vendors/contractors called in to address issues.
- Monitor and oversee campus cameras and security systems.
- Code departmental invoices in the Accounts Payable system.
- Monitor copiers and postage machines throughout campus, including service calls and supplies.
- Monitor and schedule the campus-wide space management system (Espace); oversee scheduling for all ministry groups using the system.
- Maintain the Facilities calendar.
- Handle logistics and facilities-related functions during office closures, such as holidays or special events.
- Manage the sprinkler system (Automatic Rain): winter shutoff, spring turn-on, and schedule seasonal tune-ups.
- Document processes and maintain maintenance records.
- Purchase items such as furniture, custodial supplies, and other necessary materials.
- Perform other duties as assigned.
Position Qualifications
- High school diploma or equivalent; minimum of three years of experience in facilities management or logistics coordination.
- Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Demonstrated ability to establish priorities and organize work effectively.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficiency in office software, including Microsoft Word, Excel, and Outlook.
Pay Range: $65,000. Annualized
Benefits:
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:
https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/