Overview
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association (Heart Association) has an excellent opportunity for a Sr. Project Coordinator in its California Tobacco Endgame Center (Tobacco Endgame Center) for Organizing & Engagement, which is part of the Heart Association’s Advocacy Department. (Home-based work is available in California)
In this role, you will be responsible for providing coordination and administrative support for the Tobacco Endgame Center, which provides training, technical assistance and resources to support local and statewide projects funded by the California Tobacco Prevention Program (CTPP) in their efforts to pass local tobacco policies and advance tobacco prevention, generally. Responsible for preparing and distributing communications, scheduling meetings and events, supporting Tobacco Endgame Center trainings and other organizing efforts based on project assignments. The position will also include operations and budgeting responsibilities associated with the Tobacco Endgame Center’s work.
This is a full-time, benefits-eligible, grant funded/fixed-term opportunity. Current funding will expire on June 30, 2029, with the potential for extension.
Reporting to the Sr. Manager, Operations, the Sr. Project Coordinator will provide operational support to the Tobacco Endgame Center’s Project Director, Principal Investigator (PI) and implementation team members.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
Responsibilities
- Provide coordination, logistical and administrative support for project meetings, trainings and technical assistance activities.
- Assist in the development and maintenance of the Tobacco Endgame Center’s website.
- Assist writing and distributing the Tobacco Endgame Center’s monthly e-newsletter.
- Produce and distribute communications through the state tobacco prevention website and the Tobacco Endgame Center’s listservs through Salesforce.
- Ensure expenses and invoices are accurately completed, submitted, reviewed, approved, and reimbursed promptly.
- Develop, monitor, and adjust budgets to align with project resource needs, funding requirements, and CTPP cost principles.
- Coordinate the completion of required forms for contractors and consultants, submit to Optimus and monitor the approval processes.
- Maintain SharePoint folders, upload and track project items or project activities for the Tobacco Endgame Center’s submitted annual/bi-annual progress report, or for Scientific Review.
- Coordinate the development of the Tobacco Endgame Center’s 6-month progress reports.
- Submit any annual budget updates or communications to the funding agency through appropriate agency portals.
Qualifications
- High school diploma or equivalent experience
- At least five (5) years of relevant experience.
- Competence with Outlook, Word, Excel, PowerPoint and Salesforce
- Strong verbal and written communication skills, including professional interaction with colleagues
- Detail-oriented with experience who can manage project tasks, track timelines, and facilitate communication across the Center team.
- Interest and/or experience in public health, tobacco prevention, public policy and/or an interest in non-profit advocacy.
- Understanding of financial systems, financial accounting, expense management, contract management, and budget development.
- Familiarity with state, federal, and/or foundation grant making entities and their operational and compliance processes.
Compensation & Benefits
Expected pay range will be $65,000-$75,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
- Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
- Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; based on the type of position
- Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
- Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
- Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
- Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.This position not a match with your skills? Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
