Position Overview
Alliance Painting is seeking a highly organized, driven, and team-oriented Performance Assistant Coordinator to support daily administrative operations, recruitment, onboarding and Preferred Partner Pay payments and Preferred Partner pay Tracking which includes AWO’s or crew deductions on invoicing.
This role is critical to maintaining company growth.
The ideal candidate is detail-oriented, proactive, professional, and comfortable with office administration responsibilities.
Core Responsibilities
Office Administrative Role
- Assist the Performance Manager with daily Performance Administrative tasks
- Track crew productivity, project efficiency, and completion timelines
- Maintain organized records of crews documents are accurate and up to date, payroll tracking, and onboarding documents
- Monitor production metrics and generate weekly and monthly performance reports
- Assist with managing preferred partner payments and weekly pay tracking
- Ensure accurate documentation for crew deductions if needed, AWO’s and payment approvals
- Crew COI’s are up to date and active by being verified monthly and our records are update with current policy.
- Call Back tracking and reporting: Call back dates with client name Project Manager and crew, what concern is warranty issue or call back
Recruitment & Crew Development
- Screen incoming crew applicants and subcontractor inquiries
- Conduct initial phone interviews and candidate evaluations
- Schedule in-person interviews with management
- Assist with onboarding new crews and ensuring all paperwork is completed
- Support crew retention and relationship building
Qualifications
- Strong organizational and communication skills
- Ability to multitask in a fast-paced environment
- Experience in recruiting crews and onboarding
- Administrative or operations coordination experience preferred
- Strong accountability
- Comfortable using spreadsheets, reporting systems, and digital communication tools
Preferred Skills
- Bilingual (English/Spanish) preferred.
- Experience scheduling systems
- Knowledge of residential repaint processes and prep standards
- Strong attention to detail and follow-through
- Strong communication abilities
Compensation & Benefits
Base Salary Range
$40,000 – $45,000 annually
Compensation based on experience, operational knowledge, and performance.
Additional Compensation Opportunities
- Monthly performance bonuses and/or Quarterly efficiency bonuses Potential
- Recruitment and retention bonuses potential
Benefits May Include
- Paid holidays
- Paid time off
- Leadership development opportunities
- Advancement Management roles
Alliance Painting Core Values
- Excellence in Every Project
We take pride in delivering exceptional craftsmanship and attention to detail.
- Accountability
We do what we say we will do and hold ourselves to high standards.
- Communication
Clear, respectful, and proactive communication drives successful projects.
- Teamwork
We support one another and work together to achieve company goals.
- Integrity
We operate honestly, professionally, and with respect for our customers and crews and team mates.
- Continuous Improvement
We are committed to learning, growing, and improving every day.
EOS Role Structure
Position Visionary Alignment
This role supports the company vision by improving operational and performance efficiency, crew accountability, project quality, and customer satisfaction.
Primary Accountability Areas
- Recruitment & Onboarding
- Build strong crew relationships
- Maintain consistent onboarding processes
- Improve hiring quality and retention
- Operational Support
- Assist Performance Manager with daily execution
- Maintain organized systems and reporting
- Improve workflow efficiency and communication
EOS “My 90” Plan
90-Day Focus Overview
The first 90 days are focused on learning systems, improving accountability, strengthening communication, and supporting production efficiency.
Rock #1 Improve Recruitment, Onboarding & Payment Tracking
Goal
Create a more organized hiring, onboarding, and payment tracking process for crews and preferred partners.
Milestones
First 30 Days
- Learn onboarding procedures and documentation requirements
- Review current recruitment and payment tracking process
- Begin conducting phone screenings and scheduling interviews
Days 31–60
- Organize onboarding files and tracking systems
- Improve interview scheduling and response times
- In-person Crew Interviews
- Assist with weekly payment verification process
- Create tracking systems for preferred partner pay
Days 61–90
- Streamline onboarding workflow
- Improve communication with new crews
- Ensure weekly payment tracking accuracy
- Present recommendations for Performance improvements
Success Metrics
- Faster onboarding completion
- Improved organization and reporting
- Accurate payment tracking
- Better recruitment follow-up and communication
Recruitment & Retention Bonus
Based on:
- Successful onboarding of qualified crews that work 16 jobs
Why Join Alliance Painting?
At Alliance Painting, we are building a culture focused on excellence, accountability, leadership, and growth. We value team members who are committed to continuous improvement and creating an outstanding experience for both our crews and customers.
This role offers long-term growth opportunities for someone who wants to become a key leader within a growing company.