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Added 24 mins ago
Coordinator, Maintenance
Akam Associates Inc.
Brooklyn, NY
Added 21 hours ago
Managing Director
Akam Associates Inc.
New York, NY
Added 1 day ago
Groundskeeper
Akam Associates Inc.
Boca Raton, FL
Added 2 days ago
Specialist, Closings and Estoppels
Akam Associates Inc.
Dania Beach, FL
Added 2 days ago
Managing Director
Akam Associates Inc.
New York, NY
Added 2 days ago
Management Executive
Akam Associates Inc.
New York, NY
Added 2 days ago
Associate, Front Desk
Akam Associates Inc.
Miami, FL
Must have strong time management skills and be able to work well in a fast-paced environment · Sat/Sun/Mon from 11 pm - 7:00am and Thurs/Fri from 7:00am - 3:00pm (Tues/Wed off); every 4 weeks rotating shift on Sunday 3:00pm- 11:00pm
Added 2 days ago
Assistant Property Manager
Akam Associates Inc.
Lauderdale By The Sea, FL
Must have a pleasant demeanor, be service-oriented, and maintain confidentiality always · Must have strong verbal and written communications skills in business English
Added 2 days ago
Compliance Specialist
Akam Associates Inc.
New York, NY
Added 3 days ago
Administrative Assistant
Akam Associates Inc.
Greenacres, FL
Added 3 days ago
On-Site Administrative Assistant (Brooklyn)
Akam Associates Inc.
Brooklyn, NY
Required to be Onsite at the property management office days per week
Added 3 days ago
Management Executive
Akam Associates Inc.
New York, NY
Added 5 days ago
Resident Services Coordinator/Front Desk
Akam Associates Inc.
Boca Raton, FL
Must have strong time management skills and be able to work well in a fast-paced environment · Must possess critical thinking skills, discretion, and trustworthiness with confidential information
Added 6 days ago
Management Executive
Akam Associates Inc.
New York, NY
Added 7 days ago
Property Accountant
Akam Associates Inc.
New York, NY
Added 7 days ago
Front Desk Attendant
Akam Associates Inc.
Hallandale Beach, FL
Must have strong time management skills and be able to work well in a fast-paced environment
Added 10 days ago
VP, On-Site Management Operations
Akam Associates Inc.
New York, NY
Added 14 days ago
Manager, Client Financce
Akam Associates Inc.
New York, NY
Added 14 days ago
Residential Alterations Specialist
Akam Associates Inc.
New York, NY
Added 15 days ago
On-Site Receptionist (Riverdale, Bronx)
Akam Associates Inc.
New York, NY
Added 15 days ago
Management Executive
Akam Associates Inc.
New York, NY
Added 16 days ago
Specialist, Lease Administration and Billing
Akam Associates Inc.
New York, NY
Added 17 days ago
Groundskeeper/ Delray Beach
Akam Associates Inc.
Delray Beach, FL
Added 19 days ago
Managing Director (Westchester)
Akam Associates Inc.
New York, NY
Added 19 days ago
Assistant Management Executive (Westchester)
Akam Associates Inc.
New York, NY

Akam Associates Inc.

Coordinator, Maintenance

Brooklyn, NY, United States

Apply on workforcenow.adp.com About employer

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Job details

Posting language: English

Original job description

Key Responsibilities

Maintenance and Work Order Coordination

Receive, document, and track maintenance requests through completion.
Coordinate access to apartments and common areas for inspections, repairs, and scheduled maintenance.
Schedule work with building staff and outside vendors based on urgency and operational priorities.
Follow up on outstanding requests and keep residents and management informed of progress.
Support preventive maintenance scheduling for building equipment and systems.
Escalate emergencies, recurring issues, and delays promptly to building management.

Vendor and Project Support

Obtain proposals and coordinate vendor appointments at management’s direction.
Maintain vendor contact information, certificates of insurance, and service records.
Assist with scheduling capital projects, apartment repairs, and other building work.
Track project updates, access requirements, and completion documentation.
Coordinate maintenance supply orders and monitor inventory with building staff.
Track invoices and supporting documentation for management review and approval.

Resident Communication

Serve as a point of contact for shareholders and residents regarding maintenance scheduling and updates.
Prepare notices about repairs, inspections, service interruptions, and scheduled building work.
Handle concerns professionally and escalate unresolved matters to management.
Maintain confidentiality regarding residents, apartment access, and building matters.

Records and Administrative Support

Maintain organized work orders, inspection reports, equipment records, warranties, and service agreements.
Track inspection and maintenance deadlines and alert management to upcoming requirements.
Prepare status reports on open requests, recurring issues, and scheduled work.
Support adherence to building policies, work procedures, and contractor requirements.
Assist with emergency coordination and resident communications as directed.

Qualifications

At least two years of experience in maintenance coordination, property management support, facilities administration, or a related role.
Experience in a cooperative, condominium, or multifamily residential building preferred.
General familiarity with building systems, including plumbing, electrical, HVAC, elevators, and life-safety equipment.
Strong organizational skills and the ability to manage multiple requests and competing priorities.
Excellent written and verbal communication skills.
Professional demeanor and a commitment to resident service.
Proficiency in Microsoft Office; experience with BuildingLink or similar work order software preferred.
High school diploma or equivalent required.

Apply on workforcenow.adp.com About employer

More about this job

Skills

Inspection
Preventive maintenance
Scheduling
Documentation
Confidentiality
Administrative support
Plumbing
HVAC
Organizational skills
Communication skills
Microsoft Office

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