Archived listing. The details below describe a past opening.
Description
Purpose:
To provide confidential, accurate, and timely secretarial support to the Director and/or department you are supporting. To ensure communication and documentation is handled in a professional and confidential manner. To act as a liaison between the employees and the Director you support.
Essential Functions:
· To act as a liaison between the employees and the Director you support. · To assist with the management of the Director’s/Assistant Director’s calendar/schedule(s) and phone/messages, assuring appropriate access to Director/Assistant Director by others. · To accurately, timely, and confidentially type/file/copy/distribute materials for Director/Assistant Director, as requested. · To coordinate and ensure dead filing and storage. · To type/file/copy/fax/distribute material for the Residential and Community Services Director and staff including Assistant Director, Service Coordinator’s and QIDP’s as requested. · To prepare monthly meeting calendars. · To prepare and maintain any files, binders, books, records for the department as requested by the Director/Assistant Director. · To perform paper and system audits as necessary/requested. · To take and maintain accurate meeting minutes. · Ensure filing is done accurately and timely. · To assist with data entry/report creation and running/databases/clerical functions, as assigned. · Data Entry for Community Waiver Services ( Respite/ Community Habilitation/ ILST) along with Family Support Services · Education Training Assistance with Evero and Billing of Services · To assist with Agency mail distribution, confidentially and accurately, as necessary. · Any and all other related duties as requested/required by supervisor(s).
Requirements
Qualifications:
· High School diploma required, Associate’s Degree preferred. · One [1] year clerical experience. · Ability to accurately and timely perform data entry and filing duties. · Edits work for spelling and grammar, presents numerical data effectively and is able to accurately read and interpret written information. Monitors own work for quality. · Ability to organize and prioritize work; uses time efficiently. · Ability to work independently. · Ability to maintain confidentiality. · Strong typing and computer skills. · Experience with Microsoft Office Products (Word, Excel, Outlook); proficiency in Word and Excel required. · Adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays or unexpected events. · Demonstrated ability to communicate effectively in oral and written form. Excellent verbal and written communication skills. · Excellent organizational, time management, and interpersonal skills, as well as attention to detail. · Adherence to Agency policies including Attendance Policy. · Valid NYS Driver’s License acceptable to Agency insurance standards, preferred. Maintenance of valid insurance and registration and provide proof of insurance if using own vehicle.
Physical/Cognitive Requirements:
· Sitting for extended periods of time. · Use of computers and/or writing for extended periods of time. · Exposure to office equipment/chemicals. · Bending, reaching, pulling, and pushing in the course of filing and miscellaneous clerical work. · Speaks clearly and remains calm in stressful or demanding situations.
Responsible to: Department Director/Designee