Job Title: Regulatory Document SpecialistJob DescriptionThe Regulatory Document Specialist will manage supplier documents and fulfill requests for customers, while ensuring all documents are accurate, current, and compliant with applicable food safety regulations and internal policies. The role involves direct interaction with suppliers to source required materials and working with customers to provide requested documents. You will also approve new suppliers and ingredients by reviewing and verifying specifications and other supplier reports.
Responsibilities
- Manage supplier documents and fulfill requests for customers.
- Ensure all documents are accurate, current, and compliant with regulations and policies.
- Source required materials directly from suppliers.
- Provide requested documents directly to customers.
- Approve new suppliers and ingredients by verifying specifications and reports.
- Report and document discrepancies clearly and timely.
- Upload documents using supplier portals.
- Collaborate with sales and purchasing teams to meet customer needs.
- Organize documentation for audits.
- Perform quality inspections and report findings.
Essential Skills
- Strong communication skills.
- Proficient in Microsoft Office.
- Organized with strong document control abilities.
- Ability to balance priorities and follow directions.
Additional Skills & Qualifications
- Experience with Trace Gains is preferred.
- Quality Assurance experience is preferred.
- Familiarity with industry-specific procurement processes and tools is preferred.
- Detail-oriented.
Work EnvironmentThe work environment is an office setting with business casual dress code, operating from Monday to Friday, 8 AM to 5 PM. The company is experiencing growth, having recently expanded into blending in addition to distributing, effectively doubling in size. Job Type & LocationThis is a Contract to Hire position based out of Elgin, IL. Pay and BenefitsThe pay range for this position is $20.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract to Hire position based out of Elgin, IL. Application DeadlineThis position is anticipated to close on Nov 26, 2026. Workplace TypeThis is a fully onsite position in Elgin,IL.About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
