MARS Energy Solutions Position Title: Project Coordinator I Department: Operations Reports To: Sr. Project Manager Employment Type: Full-Time, non-exempt Location: Wheeling, IL (On-Site) Pay Range: $34.00 – $39.00
About MARS Energy Solutions:
At MARS Energy Solutions, we're helping power the transition to a cleaner energy future. We design and deliver renewable energy solutions including solar, energy storage, EV charging, and ongoing system maintenance for commercial customers across the United States. Our collaborative team supports projects from initial development through construction and long-term operations, creating meaningful impact for our customers and communities
Position Summary:
MARS Energy Solutions is seeking a highly organized and proactive Project Coordinator I to support project execution from planning through closeout. This role works closely with Project Managers, vendors, subcontractors, and internal stakeholders to ensure projects stay on schedule, documentation remains accurate, and critical milestones are achieved. The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and has experience coordinating construction, engineering, renewable energy, or similar projects.
Key Responsibilities:
- Support Project Managers with daily project coordination and administrative activities.
- Manage project documentation including RFIs, submittals, work orders, change orders, meeting minutes, permits, and project records.
- Coordinate project meetings, distribute agendas, and track action items.
- Assist with maintaining project schedules and monitoring key project milestones.
- Track inspections, permits, equipment deliveries, contractual deadlines, and closeout documentation.
- Coordinate with vendors, suppliers, subcontractors, and internal stakeholders to support project execution.
- Identify schedule risks, potential delays, and communicate concerns to Project Managers.
- Submit permits and revisions to local authorities and monitor approvals through project completion.
- Support procurement activities including RFQs, purchase orders, and related documentation
Experience & Education:
- High School Diploma or equivalent required.
- 2+ years of experience supporting construction, engineering, renewable energy, or similar projects preferred.
- Experience managing project documentation, schedules, permits, purchase orders, and change orders.
- Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
- Proficiency with Microsoft Office Suite.
- Experience with project management or document control software such as Procore or similar platforms preferred.
- Experience in the solar industry is highly preferred.
- Familiarity with NetSuite ERP is a plus.
- Strong written and verbal communication skills.
- Ability to work effectively in a collaborative, team-oriented environment.
Skills, Knowledge & Abilities:
- Knowledge of project coordination, documentation control, scheduling, and project lifecycle activities within construction, engineering, renewable energy, or similar environments.
- Ability to manage multiple projects, deadlines, and competing priorities with strong attention to detail.
- Experience coordinating RFIs, submittals, permits, purchase orders, change orders, inspections, and project records.
- Proficiency in Microsoft Office Suite and project management/document control software such as Procore; NetSuite experience is a plus.
- Strong communication, organization, problem-solving, and relationship-building skills.
- Ability to work independently and collaboratively while identifying and addressing project risks, delays, and scheduling conflicts.
- Adaptability to a fast-paced, deadline-driven environment with a commitment to accuracy and customer service.
Physical Demands & Work Environment:
- Primarily works in an office environment with prolonged periods of sitting and computer use.
- Regular use of standard office equipment, including computers, phones, printers, and scanners.
- Frequent communication with internal teams, vendors, subcontractors, and customers via phone, email, video conference, and in person.
- Ability to occasionally lift and carry materials or equipment weighing up to 25 pounds.
- Works in a fast-paced environment requiring the management of multiple priorities and deadlines.
- Occasional travel to project sites may be required.
- Monday - Friday | 8AM - 5PM
- Flexibility to work additional hours as needed to support project schedules and business needs
Benefits & Perks:
- Medical, Dental, and Vision Insurance
- Company-paid Life and AD&D Insurance
- 401(k) Retirement Plan with Company Match
- Paid Time Off (PTO) & Sick Time
- Six Paid Company Holidays
- Cell Phone Reimbursement
- Opportunities for professional growth and career development