Administrative Assistant

POSITION: Administrative Assistant REPORTS TO: Site Supervisor SITE: ZPSD Site FLSA STATUS: Non-exempt CONTRACT

LENGTH:

12 months / 244 days

REVISED: 08/04/2026

PURPOSE The Administrative Assistant provides administrative support to the site supervisor and facilitates day-to-day operations for students, parents, staff, community members, and vendors, including providing information and directions, managing phone calls, and preparing correspondence and copies. This job description serves as a guide for accomplishing district and site objectives and covers the primary functions and responsibilities of the position. It is not to be construed as an all-encompassing list of duties, responsibilities, and skills required.

MINIMUM QUALIFICATIONS

• High school diploma or General Education Degree (GED).
• One year of previous office experience.
• Ability to operate office machines, computers, and related software such as word processing, spreadsheets, data entry, and School Messenger.
• Ability to develop an effective working relationship with students, staff, and the school community.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform duties with awareness and understanding of district requirements and Board of Education policies.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of an organization.
• Ability to apply common sense and understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are representative but not exhaustive. Other duties may be assigned.

• Makes and receives telephone calls, takes messages, and routes calls appropriately.
• Greets all visitors in a pleasant and helpful manner.
• Provides directions and information to school sites for visitors and vendors.
• Translates between Zuni and English languages as needed.

Administrative; Financial Support

• Types, prepares, distributes, and files records, reports, and correspondence.
• Processes attendance and payroll for building staff.
• Compiles and submits a variety of weekly, monthly, and year-end reports as required.
• Performs other duties as assigned, consistent with the needs of the organization.

PHYSICAL FUNCTIONS

• Stand, sit, talk, and listen for long periods of time.
• Use repetitive hand, arm, and finger motions.
• Reach with hands and arms; bend and turn neck frequently.
• Lift up to 30 pounds on occasion and 20 pounds frequently.
• Walk on even and uneven surfaces.
• Sit at a computer with arms bent, typing for long periods of time.
• Work in an office environment with varying temperatures and noise levels.
• Operate vehicle and equipment with finger, hand, foot, and eye coordination.

MENTAL FUNCTIONS

• Read information in various formats, research information, and present information in oral and written form.
• Handle interruptions and frustrations in a professional manner.
• Handle difficult people and difficult situations in a pleasant manner.
• Interact with people in a pleasant and friendly manner.
• Give directions to school sites as needed.
• Follow district policies, procedures, rules, regulations, and processes.
• Read and understand the procedures of the Open Meetings Act, Inspection of Public Records Act, Family Educational Rights and Privacy Act (FERPA), and related laws.

ESSENTIAL EQUIPMENT

• Operates office equipment, including computer, scanner, printer, calculator, smart board, and phone.
• Operates a vehicle and holds a valid driver's license.