Driver Compliance Coordinator

Driver Compliance Coordinator Keep Drivers Ready. Keep Operations Moving. At zTrip, safety, compliance, and reliability are at the heart of everything we do. Behind every successful driver is a strong operational foundation that ensures qualifications, credentials, and required documentation remain accurate and up to date. We're looking for a detail-oriented Driver Compliance Coordinator to support our driver workforce by managing records, monitoring licensing requirements, coordinating onboarding documentation, and helping maintain company compliance standards. This is an excellent opportunity for someone who enjoys organization, administrative work, and creating systems that keep operations running efficiently. Benefits & Perks

• Competitive Pay
• Medical, Dental, Vision & Life Insurance
• 401(k) with Company Match
• Paid Time Off and Paid Holidays
• Monday-Friday Schedule
• Professional Development Opportunities
• Stable and Growing Organization
• Supportive Team Environment
• Career Advancement Potential
• Opportunity to Play a Critical Role in Daily Operations

About the Role The Driver Compliance Coordinator is responsible for maintaining driver records, tracking required credentials, supporting onboarding activities, and ensuring documentation remains current and compliant with company standards. This role works closely with recruiting, operations, and drivers to ensure that all qualification requirements are completed accurately and on time. Success in this position requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple deadlines while maintaining accuracy.

Key Responsibilities of a Driver Compliance Coordinator:

Compliance & Credential Management

• Maintain and update driver records with accuracy and confidentiality
• Track licenses, permits, certifications, and required driver documentation
• Monitor expiration dates and renewal deadlines
• Notify drivers of upcoming renewals and missing requirements
• Verify documents for completeness and compliance
• Ensure all driver files meet company standards and operational requirements

Driver Onboarding Support

• Process onboarding paperwork and required documentation for new drivers
• Verify completion of onboarding requirements prior to activation
• Schedule and coordinate onboarding appointments and orientation activities
• Support new drivers throughout the documentation process
• Work with recruiting and operations teams to ensure a smooth start-to-work experience
• Answer questions regarding qualification and documentation requirements

Records & File Management

• Maintain organized electronic and physical filing systems
• Conduct routine file reviews for accuracy and completeness
• Identify missing, expired, or incorrect information and facilitate corrections
• Ensure records remain audit-ready and easily accessible
• Protect sensitive employee information through proper record management practices

Reporting & Administrative Support

• Maintain spreadsheets, tracking logs, and compliance databases
• Prepare reports related to driver qualifications, onboarding progress, and credential status
• Monitor trends and identify opportunities to improve efficiency
• Assist management with administrative reporting needs
• Support department projects and operational initiatives
• Recommend process improvements that streamline compliance tracking

Driver & Team Communication

• Serve as a resource for questions related to driver documentation and credential requirements
• Communicate deadlines, updates, and compliance expectations
• Coordinate follow-up efforts to obtain outstanding documents
• Build productive relationships with drivers and internal departments
• Deliver professional and responsive support to all stakeholders

Qualifications of a Driver Compliance Coordinator:

Preferred Experience

• Experience in administrative support, compliance, human resources, transportation operations, records management, fleet administration, or a related field
• Strong organizational and document management skills
• Excellent attention to detail and accuracy
• Ability to manage multiple priorities and deadlines
• Strong verbal and written communication skills
• Proficiency with Microsoft Office and database systems
• Problem-solving and critical-thinking abilities
• Professional and customer-focused approach
• Ability to maintain confidentiality and handle sensitive information responsibly

Key Skills

• Compliance Administration
• Records Management
• Credential Tracking
• Document Control
• Data Entry and Accuracy
• Administrative Coordination
• Time Management
• Communication
• Organization
• Process Improvement
• Problem Solving
• Attention to Detail

What Success Looks Like for a Driver Compliance Coordinator:

In this role, you will:

• Maintain accurate and up-to-date driver records
• Ensure credential renewals are completed before expiration
• Support a smooth and efficient onboarding process
• Reduce compliance-related disruptions to operations
• Improve document tracking and file accuracy
• Provide responsive support to drivers and internal teams
• Strengthen operational readiness through proactive record management
• Help maintain a qualified and compliant driver workforce

Why Join zTrip? At zTrip, operational excellence starts with having qualified drivers ready to serve our communities. As a Driver Compliance Coordinator, you'll play an important role in supporting our workforce, maintaining compliance standards, and helping ensure smooth day-to-day operations. Your attention to detail and organizational expertise will directly contribute to driver readiness, operational efficiency, and the continued success of our growing organization. If you thrive in a structured environment, enjoy administrative coordination, and take pride in maintaining accuracy, we'd love to hear from you. Join zTrip and help keep our drivers qualified, compliant, and ready for success.