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Added 10 mins ago
UO
Coordinator for Undergraduate Programs
University of Colorado Denver
Boulder, CO
- $50,000 to $55,000 USD / year
Coordinate travel arrangements, assist with logistics, and process travel reimbursement requests for Associate Dean and Executive Director.
Added 10 mins ago
UO
Undergraduate Program and Events Professional
University of Colorado Denver
Boulder, CO
- $55,100 to $60,000 USD / year
Co-manage curriculum changes in coordination with the Associate Chairs, academic advisors, and the Undergraduate program professional.
Added 22 mins ago
OB
Building Products Merchandiser
OrePac Building Products
Idaho Falls, ID
- $22 USD / hour
Added 22 mins ago
Physical Therapy Asst
Veterans Affairs, Veterans Health Administration
Boise, ID
Added 34 mins ago
Client Service Associate
Bill Good Marketing
Prairie Village, KS
…Village area, is looking for an experienced Client Service Associate to support two Associate Advisors as they grow their books. This isn't a training-from-scratch role. They need someone…
Added 34 mins ago
BG
Client Experience Associate
Bill Good Marketing
Atlanta, GA
- $50,000 to $60,000 USD / year
As Client Experience Associate, you are the first voice clients hear and the first face they see. You set the tone for every interaction, keep the advisory team prepared and on schedule,…
Added 35 mins ago
Embroiderer/Warehouse Associate
Bergen Logistics
Kennesaw, GA
The Embroiderer Warehouse Associate will support the warehouse's operation by embroidering client orders including handkerchiefs, towels, aprons, robes, hygiene kit bags, and similar items…
Added 35 mins ago
BL
Warehouse Associate (Seasonal)
Bergen Logistics
Rutherford, NJ
- $16.22 to $17.22 USD / hour
The Seasonal Warehouse Associate will play a key role in receiving, stock, picking, packing, shipping, vas and returns goods accurately and efficiently.
Added 35 mins ago
BL
Warehouse Associate (Seasonal)
Bergen Logistics
North Bergen, NJ
- $16.22 to $17.22 USD / hour
The Seasonal Warehouse Associate will play a key role in receiving, stock, picking, packing, shipping, vas and returns goods accurately and efficiently.
Added 58 mins ago
NI
Warehouse & Delivery Associate
NSAR Ind LLC dba CBT Hospitality Supplies
Myrtle Beach, SC
- $15 to $17 USD / hour
The Warehouse & Delivery Associate is responsible for supporting daily warehouse and delivery operations, ensuring the accurate receipt, storage, handling, loading, unloading, and delivery…
Added 1 hour ago
Executive Assistant - Investor Relations
ThermoFisher Scientific
Waltham, MA
Plan and coordinate logistics for meetings, programs, events, and conferences, which may include senior leaders, shareholders, analysts, and other stakeholders
Added 1 hour ago
Contract Services Support Specialist
BB&E
Sumter, SC
Perform research of MILSTRIP and commercial logistics requirements
Added 1 hour ago
Warehouse Manager
Trinity Solar
West Wareham, MA
High school diploma or GED required; associate’s or bachelor’s degree in logistics, operations, or related field preferred.
Added 1 hour ago
Warehouse Associate/Driver
Trinity Solar
Ronkonkoma, NY
Join a fast-growing industry and play a key role in powering the future with clean energy. As a Warehouse Associate, you’ll be responsible for ensuring materials are accurately picked,…
Added 1 hour ago
A
Hiring Immediately- Production Associate- $18-$20/hr
Aerotek
Omaha, NE
- $18.34 to $19.34 USD / hour
Job Title: Production Associate Job Description
Added 2 hours ago
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…virtual attendees as well as various media needs and other…
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Avint is seeking an energetic, detail-oriented, and collaborative Associate Growth Operations Specialist to join a fast-paced dynamic team within a leading-edge cybersecurity company. This…
Added 3 hours ago
Administrative Assistant to the Dean of the Mooresville Campus
Mitchell Community College
Mooresville, NC
Added 3 hours ago
Service Support Specialist
Siemens Energy
Raleigh, NC
…with Service Operations, Field Service, Engineering, Quality, Logistics, and Warehouse teams, you will help ensure equipment, materials, and documentation are ready when needed. Through…
Added 3 hours ago
PT
Data Clerk
PDS Tech Commercial
Charlotte, NC
- $22 USD / hour
Collaborate with production, purchasing, and third-party logistics (3PL) teams.
Added 3 hours ago
Field Operations - Commercial Cleaning Services
Buckhead Commercial Cleaning Servic
Atlanta, GA
We're seeking a Field Operations Associate to support day-to-day operations across multiple client sites, including locations outside our home state. This role is ideal for someone who…
Added 4 hours ago
A
Production Associate
Aerotek
Omaha, NE
- $18.34 to $19.34 USD / hour
$18-20/hr!Job DescriptionThe Production Associate is responsible for operating equipment, assembling products, and ensuring that all quality standards are met. This role is crucial in…
Added 4 hours ago
A
Production Associate
Aerotek
Omaha, NE
- $18.34 to $19.34 USD / hour
$18-20/hr!Job DescriptionThe Production Associate is responsible for operating equipment, assembling products, and ensuring that all quality standards are met. This role is crucial in…

Administrative Assistant

Chicago, IL, United States

Apply About employer

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Job details

Apply by: Nov 6, 2027
Posting language: English
Posted: Nov 6, 2026

Original job description

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it, we transform ideas into impact by bringing together data, science, technology and human ingenuity to deliver better outcomes for all. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client-first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning, bold ideas, courage and passion to drive life-changing impact to ZS.

ZS’s Corporate Enterprise Functions operate the firm’s core internal functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedication - whether our customer is a client or another ZS employee.

Administrative Services increases the productivity of ZS professionals as they complete their work. The administrative services team provides administrative support, travel-planning operations, catering coordination, and facilities management.

What You’ll Do

Increase managers’ productivity (screening calls, interacting with vendors and clients, and email correspondence);
Prepare domestic and international travel logistics, including itineraries and visa coordination;
Provide scheduling support to multiple individuals, including appointment, calendar, and meeting management;
Process expense reports in compliance with current firm policies and compliance guidelines;
Coordinate team leadership meetings, including calendaring, agenda management, and logistical support (AV/IT support, facility reservation and set-up, hotel accommodations, catering, etc.);
Support leadership with creation of PowerPoint presentations and slides for ZS planning and development meetings;
Work with ZS teams across the United States and India;
Support teams with data entry. Help maintain databases and organizational charts with up-to-date information;
Manage marketing materials (ordering books and other supplies, managing inventory);
Address routine problems and troubleshoot with internal and external stakeholders;
Understand and work within firm policies and guidelines and communicate updates to stakeholders;
Help organize and maintain filing systems;
Assist onboarding of new team members (welcome new joiners, provide system access, etc.);
Complete administrative processes and assist with special projects as requested;
Utilize all available resources, including AI enabled tools, to create efficiencies;
Participate in group learning and developmental opportunities;
Provide back-up support as needed;
Hours are 8:30 am – 5:00 pm.

What You’ll Bring

High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred;
Two to three years of prior relevant experience, preferably in a professional services environment;
Fluency with MS Office (Word, PowerPoint, Excel and Outlook), travel and expense reporting applications desirable
Strong oral and written communication skills
Professional appearance and demeanor with ability to exercise good judgment and discretion
Attention to detail, dependability, punctuality
Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines
Experience working both independently and with a team in a demanding environment
Sense of humor appreciated

How you’ll grow:

Cross-functional skills development & custom learning pathways
Milestone training programs aligned to career progression opportunities
Internal mobility paths that empower growth via s-curves, individual contribution and role expansions

Perks & Benefits:

At ZS, your growth matters. We offer a comprehensive total rewards package that supports your health and well‑being, financial future, time away, and professional development. With robust skills‑building programs, multiple career progression paths, internal mobility, and a deeply collaborative culture, you’ll have the opportunity to do meaningful work, expand your capabilities, and thrive as part of a global community. For details on total rewards in United States, visit ZS US office locations | Where we work | ZS.

Hybrid working model:

We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.

Travel:

Travel is a requirement at ZS for client facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures.

Considering applying? At ZS, we honor the visible and invisible elements of our identities, personal experiences, and belief systems - the ones that comprise us as individuals, shape who we are, and make us unique. We believe your personal interests, identities, and desire to learn are integral to your success here. We are committed to building a team that reflects a broad variety of backgrounds, perspectives, and experiences. Learn more about our inclusion and belonging efforts and the networks ZS supports to assist our ZSers in cultivating community spaces and obtaining the resources they need to thrive.

If you’re eager to grow, contribute, and bring your unique self to our work, we encourage you to apply.

ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law.

Work Authorization:

This position is not eligible for visa sponsorship. Candidates must have authorization to work in the United States that does not now or in the future require employer sponsorship.

To complete your application:

An on-line application, including a full set of transcripts (official or unofficial), is required to be considered.

NO AGENCY CALLS, PLEASE.

Find Out More At:

www.zs.com

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More about this job

Skills

Administrative support
Logistics
Scheduling
Regulatory compliance
Leadership
Microsoft PowerPoint
Presentation skills
Data entry
Maintain database
Troubleshoot
Onboarding
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Reporting
Communication skills
Attention to detail
Meet deadlines

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