Administrative Assistant

Position Objectives and Minimum Qualifications PRIMARY OBJECTIVE OF POSITION: The Administrative Assistant duties and responsibilities include providing administrative support for executives, managers, and employees to ensure the efficient operation of Zero Point Incorporated.

• High School Diploma or equivalent, Associates Degree preferred
• Strong ability to collaborate effectively in a fast-paced, growing company
• Must have intermediate proficiency in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint
• Possess exemplary abilities to work well with others in a fast-paced, growing company
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently.

Major Duties and Responsibilities

• Answers and directs phone calls, accurately and timely relaying messages while maintaining confidentiality and discretion. Ensures phone coverage during business hours by forwarding calls to a mobile device when away from the office for lunch or off-site events
• Collect and distribute incoming mail, manage outgoing mail, and oversee postage machine operations
• Monitor and adhere to office budgets and expenses for the HQ facility
• Greet visitors, issue visitor badges, and coordinate security protocols (including bag checks) with the security officer
• Serve as the primary point of contact for clients, guests, and employees, ensuring a welcoming and professional office environment
• Coordinate and set up conference rooms for meetings, including Microsoft Teams calls, and business meals
• Maintain the HQ calendars
• Assists with all aspects of facility maintenance, including coordinating repairs and inspections, and renovations
• Order and maintain consumables (i.e. office supplies, janitorial, etc)
• Maintain company business cards and the company directory
• Keep updated OSHA requirements posted in all work spaces within all office suites
• Maintain a clean and professional office environment, including managing seasonal decorations
• Maintain all Zero Point form templates and ensure timely updates to policy and handbook templates
• Perform work related errands as requested (i.e. FedEx, UPS, Grocery Store etc.)
• Assist with collaborating, planning and organizing company functions on-site and off-site from the guidance and direction from our Human Resource Manager
• Provides support to Finance, HR, and Executives as needed
• Professional ambassador of the company

The salary range listed represents a good-faith estimate of the minimum and maximum target for this role. Actual starting pay is based on the candidate’s relevant experience, proficiencies, and market data alignment.