Senior Development Specialist

Description Pay Range: $18.50-20.00/hour I Hours: 40 hours/week I Schedule: Monday-Friday with occasional evenings and weekends Supervisor: Chief Advancement Officer I Department: Development I Location: Martin Library

General Description As a member of the YCL Development Team and under the guidance of the Chief Advancement Officer, the Senior Development Specialist is responsible for coordinating fundraising events with high-level project management and community engagement; compiling reporting requirements for grants, EITC, and trusts, maintaining CRM and project management systems, and providing high-level administrative, communication, and data-management support in a fast-paced, collaborative environment.

Core Competencies

• Ensures accountability, holding self and others accountable to meet commitments.
• Able to take on tough challenges with a sense of urgency, energy, and enthusiasm.
• Manages ambiguity, operating effectively when things are uncertain or unclear.
• Collaborates with others to meet shared objectives.
• Communicates effectively, developing and delivering multi-mode communications that convey clear understanding of the unique needs of different audiences.
• Manages complex, high quantity, and contradictory information to effectively solve problems.
• Plans and prioritizes work to meet commitments aligned with organizational and strategic goals.

Requirements

Education & Experience Requirements

• Associate degree in related field or an equivalent combination of education and minimum of 4 years relevant work experience.
• A minimum of 2 years of administrative and fundraiser/donor-event planning experience in a fast-paced environment.
• Demonstrated experience in planning and executing large-scale fundraising or signature events, including donor engagement and coordination of vendors, volunteers, and internal stakeholders.
• Project management skills, able to handle multiple tasks, capacity to think quickly and adapt to unforeseen circumstances.
• Ability to build relationships with individuals with diverse personalities and styles (both internal and external to the organization).
• Knowledge of library services, outcome measures, and community impact a plus.
• Experience with customer relationship management (CRM) databases is required, DonorPerfect is preferred.
• Experience using Microsoft Office is required; Word and Excel are necessary.
• Must have concise and persuasive writing skills. Writing sample required.
• Social media experience and graphic design skills are a plus.
• Child Abuse clearance, Pennsylvania Criminal History Check, FBI Criminal Record Check and Mandated Reporter Training.

General Requirements

• Candidate must enjoy performing a variety of tasks such as planning and implementing events, working in a team environment, maintaining detailed records, and comfortable engaging with donors, vendors, and volunteers.
• This position requires someone with excellent communication skills (both oral and written).
• Exceptional organizational skills, strong attention to detail, knowledge of data mining, and the ability to maintain confidentiality.
• It is important that the candidate is reliable, flexible, energetic, possesses a professional demeanor, a self-starter, and able to meet multiple, competing deadlines.
• The candidate should enjoy problem solving and have the ability to anticipate and meet the future needs of the Advancement team.

Duties and Responsibilities

• Works with Advancement team to plan and implement signature fundraising events and other events as assigned.
• Maintains Advancement calendar, ensuring all critical deadlines and processes are visible and accessible to the department.
• Maintains project management timelines and action steps.
• Compiles information for recurring grants.
• Tracks recurring grant deadlines, requirements, and prepares follow up reports.
• Compiles information for annual Educational Improvement Tax Credit (EITC) renewal, including submission forms and support letters.
• Ensures compliance with conditional and reporting requirements for trusts and other designated funds.
• Ensures CRM database and Sharepoint are updated and accurate for grants, EITC, and trusts.
• Researches new grant opportunities and provides updates to CAO.
• Working knowledge of CRM database, is able to search and retrieve information as needed, and assists with updating standard operating procedures.
• Maintains organized Sharepoint files and assists with updating standard operating procedures.
• Prepares annual request letters to municipalities.
• Participates in and records minutes for Advancement and event committee meetings.
• Responds to development@yorklibraries.org email as directed by CAO.
• Schedules volunteers as needed for mailings and other tasks in the Advancement Department.
• Other duties as assigned by Advancement Offices.

Physical Requirements

• Must be able to lift up to 30 pounds from ground level to waist level and be able to bend, squat, and kneel occasionally throughout the work shift.
• Must be able to push/pull carts weighing up to 120 pounds. Must be able to reach, lift, and stretch throughout the workday.
• Must be able to stand and/or walk up to four hours at a time. Must be able to sit for up to four hours at a time,