Collaborative Coordinator & Trainer

Overview

The Collaborative Coordinator & Trainer will provide administrative, logistical, and training. Administrative support activities will include maintaining project tasks in accordance with reporting deadlines, scheduling, and coordinating meetings amongst project partners. The Collaborative Coordinator & Trainer will support outreach activities through identifying events for project participation, coordinating with outreach team members, tracking outreach data, and managing co-location activities.

The Collaborative Coordinator & Trainer coordinates and facilitates both virtual and in-person training and technical assistance for childcare providers participating in Alternative Payment Programs (APPs), with a focus on attendance reporting, digital tools, program procedures, and reducing common documentation errors. Responsibilities include developing and maintaining accessible training resources such as instructional videos, step-by-step guides, FAQs, and presentations to support provider education and promote consistent program practices. The Collaborative Coordinator & Trainer works collaboratively with APP staff, YMCA branch leadership, administrative teams, Resource & Referral, Quality Assurance, Provider Compliance, and community partners to identify training needs, coordinate learning opportunities, and ensure consistent guidance across programs. Additionally, the role tracks training participation, gathers provider feedback, and monitors trends related to provider engagement, digital attendance adoption, and recurring documentation issues to identify opportunities for continuous improvement and enhanced program effectiveness.

Learn more about YMCA Childcare Resource Services programs CLICK HERE

For more on Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org)

SCHEDULE:

• Standard Monday through Friday hours with flexibility to work evenings and up to 2 Saturdays a month as training needs dictate.

WORK DESIGNATION:

• Hybrid (must work within San Diego County Region)
• Up to 5 times a week in person at our North Park location
• Please note that the work designation may change based on business needs.

PROGRAM SUMMARY:

Provide Support Services acts as a liaison for new and continued service of childcare providers who provide care for families enrolled in subsidy.

Responsibilities

• Provide administrative and logistical support
• Conduct trainings for community and collaborative partners and staff
• Schedule and coordinate logistics for collaborative group meetings and trainings
• Manage logistics related to outreach, promotion, and co-location for the project
• Produce communications for the project including, but not limited to, partner emails, stakeholder e-newsletter articles, and collateral materials
• Support documentation of work plans to support project timeline and milestones, consolidating necessary information for reporting according to project contract
• Contribute to project reporting requirements
• Work collaboratively with Community Support Services (CSS) departments, YMCA, and community agencies including attending various network/collaboration meetings
• Attend professional development seminars, conferences, and courses to further knowledge in the field
• Maintain consistent communication with work partners and external stakeholders in support of coordinating meetings, events, and trainings

TRAVEL REQUIREMENTS:

• Must have access to reliable transportation to travel regularly throughout San Diego County

Qualifications

• Bachelor’s degree in social work, psychology, human development, child development or related field or four (4) years’ equivalent related experience required AND,
• A minimum of two (2) years’ experience conducting trainings and coordination required
• Bilingual in Spanish preferred

JOB COMPETENCIES:

• Experience in an administrative role and/or coordinating multi-agency efforts preferred; previous experience with collective impact preferred
• Knowledge and experience of diverse learning styles and an ability to adapt trainings/presentations to meet the learning style needs of participants preferred
• Experience with or knowledge of working within complex service systems such as child welfare services, public schools, professional clinicians, and other partners within the local social service delivery systems preferred
• Effective project/time management and logistical coordination
• Experience managing and tracking data collection
• Clear and concise verbal and written skills
• Excellent interpersonal and organizational skills
• Commitment to working in team settings
• Ability to exercise tact and good judgment
• Proficiency in Microsoft Word, Excel, and Outlook
• Ability to lift 25 to 50 pounds
• Must be able to sit and stand for extended periods of time
• Must possess the verbal, visual and auditory ability to respond to critical incidents and the physical ability to act swiftly in emergency situations

PRE-HIRE CONTINGENCIES:

• Licensing, state law and our funders require that applicants be fingerprinted, prior to reporting to work, and include subsequent arrest notifications
• CPR/AED, and First Aid Certification, must include Adult and Child/Infant, within 30 days of hire, and must be from one of the following certifying organizations: American Red Cross, American Heart Association, or American Safety and Health Institute
• Position may require additional clearances in order to comply with all program, licensing, state law, and funding requirements:
• Physical exam obtained prior to first day
• Negative TB test results obtained within the past one year, prior to first day, and annually thereafter, as required
• Pass pre-employment drug testing prior to first day o Exclusion and Debarment checks prior to first day and monthly thereafter
• Must be 21 years of age or older with a valid CA Driver’s License, a good driving record and a current CDL H6 print-out (must be dated within 30 days of application) and pass vehicle proficiency exam

YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the opportunity to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego County Office of Labor Standards and Enforcement.

Pay Range USD $26.04 - USD $31.24 /Hr.