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Added 8 mins ago
Data Center Operations Director
Jobgether
Remote, United States
As a Data Center Operations Director, you will provide strategic leadership for large-scale data center infrastructure programs and deployments serving hyperscale and enterprise clients.…
Added 10 mins ago
Lead Family Connector
AGAPE CHILD AND FAMILY SERVICES INC
Memphis, TN
The Lead Family Connector serves as a senior member of the Families in Transition team and assists program leadership with implementation of program standards, staff development, case…
Added 21 mins ago
BU
Dialysis Clinical Manager Registered Nurse - RN
BNJ USA Bio-Med Appl of New Jersey Inc
Hamilton, NJ
- $99,000 to $166,000 USD / year
Training and advancement: You will enter our Clinical Leadership Program that creates and supports a culture of continuous learning for our managers. The curriculum will cover onboarding,…
Added 24 mins ago
Medical Office Director - RN Preferred
Kaiser Permanente
Longview, WA
…continuous learning; oversees the recruitment, selection, and development of talent; ensures performance management guidelines and expectations to achieve business needs. Stays up to date…
Added 43 mins ago
Executive Director / Vice President, Companion Diagnostics
Tyra Biosciences
Remote, United States
Tyra Biosciences, Inc. is seeking an Executive Director/Vice President, Companion Diagnostics (CDx) who will lead the strategic, scientific, clinical, regulatory, and operational…
Added 43 mins ago
Associate Director, Statistical Programming
Tyra Biosciences
Remote, United States
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Added 58 mins ago
Senior Director, Engineering
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Boulder, CO
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Added 1 hour ago
Director of Product Design
D.R. Horton America's Builder
Arlington, TX
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Added 1 hour ago
Director of Boardwalk
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United States
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Added 1 hour ago
Senior Manager, ServiceNow HRSD Program and Solution Management
Deloitte US
Atlanta, GA · Austin, TX · Baltimore, MD · Boston, MA · Charlotte, NC · Chicago, IL · Cincinnati, OH · Cleveland, OH · Columbus, OH · Costa Mesa, CA · Dallas, TX · Denver, CO · Detroit, MI · Hartford, CT · Houston, TX · Indianapolis, IN · Jacksonville, FL · Kansas City, MO · Las Vegas, NV · Los Angeles, CA · McLean, VA · Miami, FL · Minneapolis, MN · Morristown, NJ · Nashville, TN · New Orleans, LA · NY · Philadelphia, PA · Pittsburgh, PA · Portland, OR · Raleigh, NC · Richmond, VA · Sacramento, CA · San Antonio, TX · San Diego, CA · San Francisco, CA · San Jose, CA · Seattle, WA · St. Louis, MO · Stamford, CT · Tampa, FL · Tempe, AZ
Serving as the primary client relationship lead across account and program teams, building trusted-advisor relationships with senior HR, IT, and Information Security stakeholders, including…
Added 1 hour ago
Director of Housing and Supportive Services
City Heights Community Development Corporation
San Diego, CA
The Director leads a multidisciplinary team and is accountable for program performance, staff development, contract and grant compliance, budgets, partnerships, resource development, and…
Added 1 hour ago
Director, Customer Operations
Jobgether
Remote, United States
This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Director, Customer Operations based in United States.
Added 1 hour ago
Senior Director, Product Marketing
Jasper
Remote, United States
We’re looking for a Senior Director, Product Marketing to lead and scale our Product Marketing function into a strategic powerhouse, one that unites storytelling, product strategy, and GTM…
Added 1 hour ago
DIRECTOR OF EXTERNAL AFFAIRS - County Administrator
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Fort Worth, TX
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Added 2 hours ago
Ohio Career Launch Youth Specialist
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Wilmington, OH
…is a plus. Part of our Ohio Career Launch Youth Employment Program team through the OhioMeansJobs center and under our contract agreement with the County Lead Agency. Duties: - Responsible…
Added 2 hours ago
Coordinator, Patient
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…implementing therapeutic treatment plans under the direction of the Director of Clinical Operations. Patient and Milieu Coordinator serves as a model of performance for other staff through…
Added 2 hours ago
Coordinator, Patient
Lifepoint Health
Conroe, TX
…implementing therapeutic treatment plans under the direction of the Director of Clinical Operations. Patient and Milieu Coordinator serves as a model of performance for other staff through…
Added 2 hours ago
CC
Director of Total Rewards, Talent, and People Practices
Clark College
Vancouver, WA
- $107,452 to $124,419 USD / year
Clark College is currently accepting applications for a full-time, 12-month, exempt Director of Total Rewards, Talent, and People Practices position within the Office of People and Culture.…
Added 2 hours ago
Director, M&A HR Lead
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The role also leads the People Program Management Office (PMO) and owns the exit of all HR Transition Services Agreements (TSAs and rTSAs) between Axiom and Flex, moving each service to a…
Added 3 hours ago
Talent Acquisition & HR Coordinator
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Support workforce planning and talent pipeline development efforts.
Added 3 hours ago
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Access professional development resources, including free CEUs and career advancement opportunities within the AgeRight Therapy network
Added 3 hours ago
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Rehab Director
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Sacramento, CA
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Excellent organizational skills to facilitate program development
Added 3 hours ago
LC
Career Navigator Part Time (Grant)
Laredo College
Laredo, TX
- $26 USD / hour
- Part-time
…toward successful transitions into higher education or the workforce. This includes providing information and assistance on admissions, financial aid, scholarships, registration,…
Added 3 hours ago
O
Director, Platform Software Engineering
Oracle
United States
- $122,500 to $355,400 USD / year
…solutions. We are seeking a dynamic and entrepreneurial Senior Director to lead our product engineering efforts and contribute to building a world-class engineering center. This role is a…
Added 3 hours ago
SO
Performance and Strategy Manager
State of Washington
Olympia, WA
- $78,504 to $102,996 USD / year
As Performance and Strategy Analyst, you will report to the PSD Assistant Director and serve as an expert advisor on operations, strategic planning, communications, policy, and legislative…

Yavapai College

Program Administrator - SCALE

Prescott, AZ, United States

$19 to $25 USD / hour

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Job details

Pay: $19 to $25 USD / hour
Posting language: English
Posted: Oct 28, 2026

Original job description

Description of Position The Yavapai College Small Business Development Center is seeking an organized, customer-focused Program Administrator to support the SCALE-funded Yavapai County Supplier Readiness Initiative. The project helps local manufacturers strengthen their operations, prepare for buyer requirements, and pursue supply chain opportunities.

Working under the SBDC Director and closely with the Supplier Development Specialist and SBDC business analysts, this position coordinates participant intake, appointments, partner communications, workshops, buyer forums, and program records. The administrator supports a caseload of 25 manufacturers and helps maintain the documentation needed for grant reporting. Individualized business advising and technical assessments are provided by the project’s specialist and business analysts. The Director sets weekly priorities and adjusts assignments to fit the part-time work schedule.

*Grant-funded position, continued employment is contingent on funding and college approval.

Duties

Maintain the project contact directory with verified contacts, relationship owners, meeting dates, commitments, status, next actions, and due dates. Keep confidential manufacturer records separate from the general directory.
Maintain a separate manufacturer recruitment pipeline, tracking prospects, screening, eligibility review, enrollment, and follow-up. Support approved outreach calls, collect intake documents, and schedule screening with project staff.
Schedule on-site assessments, advising appointments, reassessments, and partner meetings around participant production schedules and staff availability. Send reminders and prepare materials.
Coordinate logistics for 12 supplier readiness workshops and two buyer forums, including rooms, registration, virtual access, materials, attendance, evaluations, and approved event purchases.
Maintain participant and milestone trackers using technical staff’s assessment findings. Track assessments due within three months of enrollment, improvement plans due within 30 days of assessment, and reassessment dates; flag delays to the Project Director.
Coordinate partner referrals, documenting participant permission, introductions, agreed services, due dates, and completion feedback. Follow up at 14 days and escalate unresolved referrals at 30 days; route technical updates to the specialist.
Maintain the performance dashboard and collect supporting evidence for readiness improvements, certifications, cybersecurity readiness, financing, equipment or systems, buyer meetings, contracts, and jobs. Reconcile records with the client management system for staff review.
Arrange partner and quarterly Advisory Committee meetings; prepare agendas and materials, record minutes, draft meeting recaps for review, and track commitments and action items. Maintain approved participant and partner communications.
Support purchasing, travel, invoices, and event expenses through College procedures; organize supporting documentation for review by the Project Director and Business Office.
Maintain confidential business information, orderly electronic files, and required time and effort records. Follow College, SBDC, and grant recordkeeping procedures.
Coordinate buyer meeting schedules, introductions, registration materials, attendance, and follow-up records. Collect capability statements and buyer requirements for technical staff review; flag uncertain buyer participation 60 days before a forum.
Maintain the master project calendar with reporting dates confirmed by Grants, internal review deadlines, workshops, forums, partner meetings, and participant milestones. Send reminders and retain report submission confirmations.
Prepare concise weekly status updates showing recruitment progress, upcoming activities, overdue referrals, missing records, and decisions needed. Maintain the action log and record corrective actions approved by the Director.
Assemble monthly review packets with performance data, expense documentation, and outstanding items for the Director, Grants, and Business Office. Track approved purchases and invoices without authorizing expenditures or budget changes.
Document partner service scope, capacity, fees, eligibility requirements, and named contacts. Organize agreements and route them for authorized review and signature; track renewals and outstanding commitments.
Support assessment pilots and new staff onboarding by arranging visits and partner introductions, preparing approved forms, tracking system access requests, and organizing orientation materials.
Maintain an organized shared repository of current forms, workshop materials, approved outreach templates, buyer requirements, and project procedures. Archive superseded versions and follow confidentiality and retention requirements.
Support project sustainability and closeout by organizing reusable tools, partner records, outstanding referrals, and ongoing case handoff lists. Compile documentation requested for final reports and future funding proposals.
Perform other administrative duties of similar scope that support SCALE, as prioritized by the Project Director within the part-time work schedule.

Minimum Expectations & Requirements

Associate degree and two years of administrative, program coordination, or office management experience; or an equivalent combination of education and experience totaling four years.
Ability to manage multiple schedules, deadlines, and records independently with accuracy and consistent follow-through.
Proficiency with Microsoft Office, especially Excel, and experience using databases or client management systems.
Clear written and verbal communication, strong customer service skills, and comfort making outreach calls to business owners and partners.
Ability to protect confidential information, exercise sound judgment, and collaborate with staff and external partners.
Valid Arizona driver’s license and ability to travel within Yavapai County for project activities.

Preferred Skills & Abilities

Experience supporting grant-funded programs, tracking outcomes, or preparing reporting documentation.
Experience coordinating workshops, events, or programs serving business owners; familiarity with manufacturing, skilled trades, or Yavapai County’s business community.
Experience with an SBDC, community college, chamber, workforce program, or economic development organization; familiarity with Neoserra and Banner or comparable systems.

Essential Functions The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit and communicate; frequently required to use hands to handle or operate office equipment; and occasionally required to stand, walk, and reach with hands and arms. The employee must frequently lift or move up to 10 pounds and occasionally lift or move up to 25 pounds. Specific vision abilities include close vision and the ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those encountered while performing the essential functions of this position. Work is primarily office based, with travel within Yavapai County and occasional early or evening hours for workshops and events. The noise level is usually quiet. Work may occur at multiple Yavapai College or community locations and may occasionally include evening activities.

Benefits

Yavapai College offers its employees a comprehensive benefit package:

Other Insurance Coverage: Workers' Compensation (compensation, medical expenses and death benefits for on-the-job injuries or occupational diseases)
Unemployment Compensation: Employees who are laid off or terminated may receive benefits if covered wages meet requirements
Direct Deposit: Paychecks deposited directly into the employee's bank account(s).
Additional Benefits and Services: Local community discounts to faculty and staff, mail and notary service.

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More about this job

Skills

Supply chain management
Recruitment
Logistics
Cybersecurity
Procurement
Documentation
Recordkeeping
Reporting
Onboarding
Confidentiality
Administrative support
Office administration
Microsoft Office
Microsoft Excel
Communication skills
Customer service
Office equipment

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