ETPL Support

Description of Position The ETPL Support position dedicates up to 15 hours per week to Eligible Training Provider List (ETPL) responsibilities within Workforce Development. The position provides administrative and coordination support for provider and program information, documentation, tracking systems, routine provider communication, reporting materials, and deadline follow-up. The role helps ensure ETPL information is accurate, complete, organized, and ready for internal use.

Responsibilities

ETPL Data and Records Support

• Assist with ETPL data entry, tracking, file organization, and maintenance of provider and program information.
• Maintain accurate ETPL records and review information and documentation for completeness and organization.
• Support basic data-review and documentation processes so ETPL information is accurate, complete, and ready for internal use.
• Maintain shared ETPL files and tracking systems in accordance with established procedures.

Training Provider Communication

• Support communication with training providers regarding ETPL requirements, documentation, updates, and routine follow-up.
• Track items requiring additional information or follow-up and communicate them to the appropriate staff.

Reporting and Document Preparation

• Prepare and organize ETPL materials, reports, spreadsheets, files, and supporting documentation as needed.
• Assist with monitoring ETPL-related information and deadlines and communicate items requiring follow-up to appropriate staff.

Administrative and Coordination Support

• Coordinate routine ETPL administrative activities within the assigned weekly schedule.
• Perform other ETPL-related administrative and coordination duties as assigned.

This position primarily performs administrative, data-entry, records-management, communication, and coordination work using standard office technology and shared electronic files. The employee must be able to maintain accuracy and organization while managing routine deadlines and follow-up activities.

Minimum Expectations & Requirements

• Ability to accurately enter, review, track, and organize data and documentation.
• Proficiency with spreadsheets, shared files, and electronic tracking systems.
• Ability to maintain orderly records and follow established procedures.
• Strong written and verbal communication skills for routine interaction with training providers and staff.
• Ability to monitor deadlines, identify incomplete information, and communicate needed follow-up.
• Ability to manage multiple administrative tasks with attention to detail, accuracy, and confidentiality.
• Ability to work independently and collaboratively within an Economic Development team.

Preferred Skills & Abilities

• Experience with administrative support, records management, data entry, or program coordination.
• Experience preparing reports, spreadsheets, files, and supporting documentation.
• Familiarity with workforce-development programs, training-provider processes, or the Eligible Training Provider List (ETPL).
• Ability to learn ETPL requirements, terminology, documentation standards, and internal procedures.

Essential Functions To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regular attendance is an essential job function as it demonstrates dependability towards the performance of job duties. Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.Benefits

Yavapai College offers its employees a comprehensive benefit package:

• Other Insurance Coverage: Workers' Compensation (compensation, medical expenses and death benefits for on-the-job injuries or occupational diseases)
• Unemployment Compensation: Employees who are laid off or terminated may receive benefits if covered wages meet requirements
• Direct Deposit: Paychecks deposited directly into the employee's bank account(s).
• Additional Benefits and Services: Local community discounts to faculty and staff, mail and notary service.