Facilities Support Specialist Location: San Diego, CA - Old Town Campus Work Arrangement: Onsite Employment Type: Full-Time Clearance: Active Secret required Salary: $85,000–$105,000 annually About the Opportunity XSITE LLC is seeking a proactive, organized Facilities Support Specialist to support daily operations at the Portfolio Acquisition Executive Mission Systems (PAE MS) Old Town Campus in San Diego, CA. In this role, you will help keep facilities, workspaces, and operational support activities running smoothly. You will coordinate personnel onboarding, seating arrangements, procurement requests, emergency preparedness, and IT support activities while serving as the primary backup to the lead Director of Operations (DirOps) Facilities/Operations Coordinator. This opportunity is well suited for someone with experience supporting facilities or administrative operations in a Department of Defense (DoD) environment who enjoys coordinating across teams and managing a variety of priorities.
Key Responsibilities
- Coordinate workspace planning and personnel moves. Develop and maintain floor plans using CAD or Visio, distribute monthly seating charts for Program Management Warfare (PMW) offices, and coordinate office relocations with moving personnel.
- Support Navy ERP account management and procurement. Serve as a Navy ERP User Management Delegate for account provisioning and role delegation, and support procurement actions as a Government Purchase Requestor/Shopper.
- Coordinate personnel onboarding. Manage onboarding activities, ensure workspaces are ready for incoming personnel, and serve as a certified Common Access Card (CAC) PIN Reset Point of Contact.
- Support emergency preparedness and continuity of operations. Participate in Emergency Management Working Group and Continuity of Operations (COOP) working groups. Serve as a building Fire Warden, conduct safety walkthroughs, and coordinate evacuation procedures.
- Provide alternate IT support coordination. Serve as a tertiary Assistant Customer Technical Representative (ACTR), assisting with front-office technical troubleshooting and coordinating additional support as needed.
- Track daily operational priorities. Participate in daily tasking meetings and coordinate activities with PAE MS and DirOps West.
- Manage general facilities support. Coordinate facility work orders, maintain supplies, and serve as a liaison for facility-related requests and issues.
Required Qualifications
- At least two years of professional experience in facilities management, facilities coordination, or a related administrative role within a DoD or government contractor environment.
- Active Secret security clearance.
- Demonstrated experience using Enterprise Resource Planning (ERP) systems.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Strong organizational skills, attention to detail, and the ability to manage multiple priorities and meet deadlines.
- Ability to work onsite at the Old Town Campus in San Diego, CA.
Preferred Qualifications
- Experience with Navy ERP, including account management, role delegation, or procurement support.
- Experience using CAD or Microsoft Visio to develop or maintain floor plans.
- Experience supporting PEO C4I, NAVWAR, or other Navy organizations.
- Fire Warden certification or experience supporting emergency management and COOP activities.
- Experience serving as a CAC PIN Reset Point of Contact.
- Familiarity with ACTR responsibilities and IT support coordination.
- Strong interpersonal and communication skills, including experience coordinating with military, civilian government, and contractor personnel.
Why XSITE LLC? Best-in-Class Benefits & Work-Life Balance
- Industry-leading PTO package, starting at 15+ days annually.
- Seven (7) paid company holidays annually, including New Year’s Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and Christmas Day.
- 100% employer-paid employee coverage for Medical, Dental, Vision, and Basic Life Insurance.
- Employees enrolled in our High-Deductible Health Plan (HDHP) are eligible for a Health Savings Account (HSA) with monthly employer contributions.
- Eligibility to participate in XSITE’s 401(k) retirement plan with up to a 6% employer match.
- Eligibility to receive tuition reimbursement of up to $5,250 per year for job-related education.
- University of San Diego education benefits, including a 10% tuition discount on select online degree programs and a 25% discount on certificate programs.
- Cell phone stipend.
- Hybrid work environment, where contract and mission requirements permit.
- Additional employee benefits offered through ADP.
Stability & Long-Term Growth
- Prime contract holder supporting long-term Department of Defense programs.
- Mentor-Protégé Joint Venture partnership with a major defense company.
- Opportunities to support complex, mission-focused engineering efforts across multiple technical domains.
- Continued organizational growth creating opportunities for employees to expand their responsibilities and technical experience.
Career Advancement
- Work alongside experienced engineers, technical leaders, and program professionals across multiple disciplines.
- Opportunities to broaden technical expertise through hands-on integration, test, modeling, analysis, and systems engineering work.
- Exposure to advanced defense technologies and mission-critical programs.
- Opportunities for increased responsibility as XSITE and its customer programs continue to grow.
- Support for professional development through job-related education, training, and continuing learning opportunities.
About XSITE LLC XSITE LLC is a Service-Disabled Veteran-Owned Small Business providing systems engineering, integration, modeling and simulation, software development, cybersecurity, and technical services to Department of Defense customers. Our team supports complex mission environments by combining practical engineering experience, technical innovation, and a commitment to delivering solutions that meet real-world operational needs. XSITE LLC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.
