Administrative Assistant

Experience Required

1

Minimum Education Required

High School Diploma/G.E.D.

Expected Start Date

11/16/2026

Compensation

$

Hours Per Week

40

Number Of Positions

1

Job Description

Job Summary

As the administrative leader of an automotive parts manufacturing plant, responsible for office operations, facility management, and cross-departmental support to ensure efficient and compliant administrative services. Requires expertise in process optimization, vendor management, and bilingual (English/Mandarin) coordination to align with global policies.

Key Responsibilities

• Facility & Office Management
• Oversee office areas, cafeteria, and facility maintenance, ensuring 5S standards and safety compliance.
• Manage outsourced vendors (cleaning, security) and resolve facility emergencies.
• Process Improvement
• Streamline travel, procurement, and document control processes via digital tools (e.g., E-approval systems).
• Monitor administrative budgets and generate cost analysis reports.
• Logistics & Employee Support
• Coordinate staff parking, and shift meal arrangements.
• Organize employee events (team-building, safety campaigns).

4.Compliance & Security

• Implement OSHA-compliant office safety protocols (fire drills, emergency plans).
• Manage visitor access and confidential document controls.
• Vendor & Contract Management
• Lead RFP processes for administrative services, negotiate contracts, and manage vendor performance.
• Cross-Functional Collaboration
• Support production teams with administrative needs (meeting coordination, workspace planning).
• Align local operations with global administrative policies.

Qualifications

• Education: Minimum-High School or GED
• Experience: 1 years in manufacturing/high-volume environment administration.
• Certifications: PMP, FMP, or equivalent preferred.
• Skills:
• Proficiency in MS Office, budgeting tools; bilingual for global coordination.
• Fluent in English, and those with the ability to speak Spanish and Chinese are preferred.
• Attributes: Highly organized, resilient under pressure, adept at crisis management.

Additional Information

• Participate in holiday/peak production coverage as needed.
• Support plant expansion/relocation administrative planning.

Job Type

Full time

Equal Employment Opportunity (EEO) Employer

Yes

Background Check Required

Yes

Industry

Manufacturing

Place of Work

On-site

Requisition ID

101855

Application Email

yadira.gomez@xinquanauto.com