Archived listing. The details below describe a past opening.
Posting Details
Posting Summary
Position Title Administrative Specialist
FLSA Exempt
Department Office Of Academic Affairs
Job Summary Xavier University of Louisiana is accepting applications for the open position of Administrative Specialist. This position performs daily administrative duties to support the Office of the Provost. Responsibilities include front desk operations, requisition processing, coordination of all calendars and meeting spaces that are under the purview of the Provost. Also serves as primary support for the Assistant Provost. AA/EOE
Minimum Qualifications
- College degree.
- Two years administrative office experience required.
- Ability to organize duties efficiently with daily, frequent attention to detail.
- Ability to maintain confidentiality in all matters.
Preferred Qualifications
- Experience working in a university setting.
Special Requirements Summary
Work Hours Full time
KSA's
Knowledge, Education, Experience, and Proficiencies
- Strong interpersonal, oral and written communication skills.
- Working knowledge of basic computer operations and applications.
- Ability to establish work assignment priorities and perform duties without immediate or constant supervision.
Essential Duties and Responsibilities
Essential Duties and Responsibilities Description Front Desk Management Responsible for greeting all visitors to the Office of the Provost and answering all incoming telephone calls. Manages calendar for all meeting spaces under the purview of the Provost Office. Maintain office supplies. Responsible for office mail pickup and distribution.
Essential Duties and Responsibilities Description Support Assistant Provost Work closely with Assistant Provost to manage and maintain the office via administrative and fiscal policies/procedures. Support committee work assignments and special projects assigned to the Assistant Provost. Process requisitions.
Essential Duties and Responsibilities Description
Special Projects Serve as support for special projects which occur daily and/or periodically in Academic Affairs.
Essential Duties and Responsibilities Description
Other Duties As Assigned Perform other related duties and responsibilities as requested or required, whether or not specifically mentioned in the job description.
Posting Detail Information
Posting Number S507P
Number of Vacancies 1
Desired Start Date 10/01/2026
Position End Date (if temporary)
Posting Date 09/04/2026
Application Review Date
Closing Date 10/31/2026
Open Until Filled No
Special Instructions to Applicants Attach online only your resume, cover letter, and contact information for three references.
Quicklink for Posting https://jobs.xula.edu/postings/3959
About Xavier
About Xavier Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is the only Catholic Historically Black University in the United States. Located in New Orleans, the University strives to contribute to a more just and humane society by preparing its students to assume roles of leadership and service in a global society. Xavier prides itself in its diverse learning and teaching environment that incorporates a variety of educational practices, including research and service learning.