Accounting Administrator

About the role

We’re looking for an organized and dependable AR/AP Accountant to support day-to-day finance operations. This role covers customer billing and collections, supplier documentation and payments, expense processing, reconciliations, and general accounting administration. The successful candidate will be accurate, responsive, and comfortable working with customers, suppliers, and colleagues across the business.

Key responsibilities

• Prepare and issue customer invoices, credit notes, and account adjustments.
• Upload invoices and related documents to customer portals, ensuring submissions are complete and on time.
• Support billing activities and assist with customer credit references.
• Monitor overdue customer balances, contact customers regarding outstanding invoices, and support collections.
• Process customer credit card payments and reconcile payments received; enter transactions into the accounting system.
• Process supplier invoices, verify supporting documentation, and obtain appropriate approvals.
• Contact suppliers to obtain completed W-9 forms and maintain supplier records.
• Collect resale certificates and verify that the information is accurate and complete.
• Match monthly credit card expenses to receipts and supporting documentation, resolve discrepancies, and enter expenses into the accounting system.
• Collect and compile mileage report data for processing.
• Reconcile customer and supplier accounts, bank transactions, and relevant general ledger accounts.
• Compile and maintain accounting documents, records, and supporting files.
• Check figures, compile data, and prepare a variety of financial and operational reports.
• Assist with month-end and year-end close activities, including reconciliations and reporting.
• Respond to customer, supplier, and internal finance queries professionally and promptly.
• Assist with other finance projects and duties as needed.

Benefits

We offer a full benefit package that includes Basic Life, Vision, and Short and Long Term Disability provided by the Company at no cost to you. Medical, Dental, Additional Life Insurance and Vision insurance for employee and family, Identity Theft Protection, and Legal Services Benefit are available at group rates through payroll deduction. A 401(k) Retirement Plan, Flexible Spending and Dependent Day Care Accounts are available. Benefits are available the first of the month following the hire date except for Short and Long Term Disability that have a 60-day waiting period.