Program Coordinator, School of Health and Exercise Sciences

Position Information

Position Information (Default Section)

EEO Statement Wright State University is an equal opportunity employer.

Faculty Rank or Job Title Program Coordinator, School of Health and Exercise Sciences

Job Category:

Administrative (exempt/non-exempt)

Department Kinesiology and Health

EEO number:

27H097

Position FTE 1.0

Minimum Hourly Rate 19.23

Eclass 24 Unclassified FT Hourly BW

Salary Band:

UC HR4

Job Summary/Basic Function:

The Program Coordinator coordinates operational, financial, and administrative activities across all programs within the School of Health and Exercise Sciences. The position manages school budgetary and expense activity, supports faculty and personnel processes, oversees student employees, and coordinates the resources and processes needed for existing and new academic programs. Working with school leadership, faculty, and university offices, the coordinator exercises independent judgment within established policies and delegated authority to address purchasing, travel, facilities, and operational needs. The position also coordinates program compliance documentation and tracking, maintaining an understanding of each program’s requirements, monitoring completeness and deadlines, and bringing concerns to the appropriate leadership or faculty for resolution. As a central point of contact, the Program Coordinator plays a critical role in maintaining operational continuity, supporting academic program growth, and advancing departmental priorities related to student recruitment, retention, and community engagement.

Minimum Qualifications

• Bachelor’s degree and two years of related experience, or an associate degree and four years of related experience, by the start date.
• Related experience in administrative operations, academic or program coordination, healthcare, or a comparable setting. Strong organizational, verbal and written communication, and problem-solving skills
• Ability to interpret and apply established requirements, maintain accurate and confidential records, and coordinate multiple processes and deadlines.
• Ability to work independently and collaboratively with cross-functional teams in a fast-paced academic environment.
• Proficiency in Microsoft Office and database systems or administrative information systems.

Preferred Qualifications

• Experience in Higher Education settings
• Experience coordinating compliance or accreditation documentation.

Essential Functions and percent of time:

School Operations and Leadership Support (40%)

• Coordinate day-to-day operations across the school, serving as a central resource for students, faculty, staff, leadership, and external partners.
• Provide high level operational, strategic, and administrative support to the Chair.
• Anticipate and respond to operational and programmatic needs of the department with a high level of independence .
• Initiate and manage school budgetary and expense account activity, including monitoring balances and expenditures, preparing financial reports, and coordinating Banner transactions, purchasing, credit card activity, and purchase orders.
• Make routine budget, purchasing, and travel decisions within approved budgets and university policy; refer exceptions and commitments beyond delegated authority to school leadership.
• Support budget related processes by assisting with tracking, reporting, and coordination of financial activities at a program level.
• Organize and manage travel authorizations and reimbursements.
• Support coordination and implementation of strategic initiatives tied to program growth
• Coordinate leadership and school meetings, including agendas, materials, minutes, and follow-up actions; prepare reports, summaries, and briefing materials to support planning and decision-making.
• Coordinate the hiring and supervision of student workers including training, task delegation, and workflow management.
• Identify process and workflow gaps and recommend operational improvements to support the expansion of programs in the department.

Academic Program Growth and Compliance Coordination (25%)

• Coordinate administrative and operational preparations for new and expanding academic programs within the School.
• Work with program faculty and leadership to identify, source, and secure equipment, software, and other resources needed for program implementation and ongoing operations.
• Serve as the central coordinator for program compliance documentation and tracking, developing and maintaining a working understanding of the requirements applicable to each assigned program.
• Maintain program-specific requirements, timelines, and records; collect and review documentation for completeness, currency, and proper storage; and follow up on missing or expiring items.
• Coordinate administrative processes related to clinical requirements, as applicable, and organize documentation for program reviews, accreditation activities, and other compliance submissions. Identify and communicate documentation gaps, approaching deadlines, and potential compliance concerns to program leadership or faculty; track follow-up actions through completion.

Essential Functions and percent of time (cont'd):

Faculty Support and Personnel Processes (20%)

• Coordinate administrative processes for faculty and staff hiring and onboarding, including adjunct appointments, faculty overloads, contracts, and related personnel paperwork, in collaboration with Human Resources and school leadership.
• Manage the administrative processes and timelines for school and faculty annual reports and faculty promotion and tenure reviews, maintaining complete and confidential records.
• Coordinate course schedules, changes, and student overrides with faculty, school leadership, and the Registrar’s Office. Support faculty in fiscal related processes such as ordering supplies and equipment, accreditation fees, and use of Professional Development Funds.
• Support adjunct instructors for Raider Active classes as necessary .
• Maintain personnel records and processes that support accuracy, timeliness, confidentiality, and compliance with university requirements.

Facilities, Equipment, and Space Coordination (10%)

• Coordinate and participate in planning related to physical space utilization aligned with enrollment growth and the addition of new programs to the department.
• Make routine facilities and equipment arrangements, coordinating with Facilities and other university offices to address maintenance, installation, access, and operational needs.
• Organize equipment and space needs for Raider Active activity classes.

Other Duties as Assigned (5%)

• Support special projects, program initiatives, and emerging department needs.

Non-Essential Functions and percent of time:

Working Conditions Office environment with occasional moving of equipment for classes as needed.

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.

Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

Special Instructions to Applicants

Posting Date 11/13/2026

First Consideration Date:

11/23/2026

Closing Date

Open Until Filled Yes