County Board Clerk

General Definition of Work Performs intermediate administrative work serving as Clerk to the County Board and Board Committees. Managing the County’s agenda review process, agenda management software, resolutions, proclamations, ordinances, and preparing and distributing agendas and supporting documentation; providing notification and maintaining accurate and official records of all County Board proceedings; and coordinates the County Board meeting schedule.and provides administrative support to the County Administrator and the Assistant County Administrators (Central and Property Services). Work is performed under the general direction of the Assistant County Administrator-Central Services. Essential Functions To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Essential Functions

• Oversees and provides administrative support of the official meeting procedures of the County Board, Health and Human Services Board, Drainage Authority, and Economic Development Authority, for the Administration office. Responsible for coordinating and providing support which shall include general office support; managing various meetings ensuring that the necessary arrangements, materials, agendas, minutes are taken and prepared.
• Develops and monitors office policies, procedures, and training and ensures compliance and ensures proper coding of accounts payables items.
• Manages, maintains agenda management software, adoption of resolutions, and ordinances, updating related web sites and maintaining web pages associated with the County Board, and provides confidential administrative support for the County Administrator, Assistant Administrators(Central Services, Property Services), and County Board members.
• Conducts research, schedules appointments and maintains calendars for elected officials and Administration Department personnel.
• Prepares confidential correspondences, documents, and reports and oversees the maintenance of County files. Coordinates with outside agencies as needed to conduct department business and oversees the distribution of legal notices as required by State law to complete County business.
• Conducts and coordinates work for projects, for and in support of, County Board priorities for individual Commissioners, Assistant County Administrator (Central or Property Services) or County Administrator as assigned.
• Collects and distributes department correspondence, reports, faxes, and mail.
• Performs photocopying and responds to public and employee requests.
• Receives and responds to issues of both routine and confidential nature requiring knowledge of departmental policies, procedures, activities, and rules regarding data privacy. When required, refers issues and concerns to the appropriate party for resolution.
• Ensures compliance with State Data Retention and Data Privacy regulations, and County Record retention policy.
• Oversee the purchasing and maintenance of computer hardware and software programs in coordination with the IT Department.
• Coordinates training on applicable computer hardware and software programs for applicable staff.
• Represents the Administration department at outside agency meetings when assigned.
• Performs other duties and activities as assigned.

Minimum Qualifications & Knowledge, Skills and Abilities Education and Experience Associates/Technical degree in business/office management, or related field, and four years of experience in office management, or equivalent combination of education and experience. Previous experience working in local government administration and/or a bachelor’s degree is preferred.

Special Requirements Requires the ability to type 50 words per minute. A valid driver’s license or evidence of equivalent mobility is required upon hire.

Knowledge, Skills and Abilities Knowledge of County government administrative practices including budgeting, purchasing, and records administration and of policies, practices, and procedures specific to Wright County; knowledge of data practices, record keeping practices and requirements; knowledge of math and algebra sufficient to set up spreadsheets with basic formulas; verbal and written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, compose/draft correspondence and reports, and exchange and/or convey complex concepts and information; reading comprehension skills sufficient to read and interpret a wide variety of documents; interpersonal skills sufficient to exchange and or convey information, receive work direction, and maintain effective working relationships; skill in operating standard office equipment, including computer and software programs and intermediate working knowledge of Microsoft Office applications, including Outlook, Excel, PowerPoint and a high-level proficiency in Word; ability to perform data entry into various databases; ability to take accurate meeting minutes and summarize discussions into a brief description which accurately reflects decisions; ability to deal effectively with demanding/challenging individuals; ability to maintain a high level of confidentiality regarding sensitive information; ability to be detail oriented and effectively organize time and anticipate, plan, and successfully respond to changing circumstances; ability to perform all job duties in compliance with safety guidelines and with an ongoing awareness of safety practices; ability to communicate courteously and professionally while maintaining positive working relationships with others when carrying out all job functions. Physical Requirements This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing and using hands to finger, handle or feel, frequently requires lifting and repetitive motions and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms and pushing or pulling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Benefits

Wright County offers an exceptional benefit package including vacation, sick leave and holiday pay. Also included in this benefit package is health, preventative dental and life insurance; medical and dependent care reimbursement accounts (Section 125 Plan); deferred compensation plan and Public Employees Retirement (pension). For a more detailed overview of our benefit package, Click Here.