Executive Assistant

At The IRONMAN Group, our purpose is clear: to inspire people to unlock their greatest potential through sport, pushing beyond limits to become the fullest expression of human achievement. Through our BE ICONIC vision, we are building the most loved brands, producing the world’s most inspiring events, and fostering deeply engaged communities that change lives. Each year, we aim to empower over a million athletes to cross a finish line and inspire a billion people through the power of the human spirit.

As part of our team, you’ll join a high-performance, caring culture where innovation thrives, communities are uplifted, and every achievement, big or small, is celebrated. You’ll help shape experiences that fill hearts, consume minds, and enrich souls. This is more than a job. It’s a chance to be part of a global movement, to lead from the front, and to leave a legacy. Together, we create inspiring moments that last a lifetime. The IRONMAN Group is the world's largest operator of participation sports, delivering over 250+ events a year across 55+ countries thanks to a passionate global team. For more information, visit www.ironman.com/about-ironman-group.

The Opportunity: A highly skilled, proactive Executive Assistant will report to and provide dedicated, end-to-end support to the Chief Business Officer (CBO). The role will manage scheduling, meeting logistics, travel and expenses for the CBO, coordinate meeting readiness and follow-through, and serve as the primary point of contact for the Tampa office, overseeing day-to-day office administration and supporting a well-organized workplace experience for employees and visitors.

The Executive Assistant and Senior Executive Assistant will each provide dedicated support to their respective leader while collaborating to manage peak workloads and ensure seamless coverage during absences. The role will also assist with group or complex travel for additional executives as needed. This role has no direct reports. Success requires sound judgment, discretion, organization and the ability to manage competing priorities.

Key Responsibilities:

Primary Executive Partnership: Serve as the principal point of contact for the CBO, providing coordinated, high-quality support to ensure the CBO operates effectively and efficiently across a complex global organization. Work under the direction of the Senior Executive Assistant.

Calendar and Priority Management: Own and optimize the CBO’s calendar across multiple time zones. Prioritize requests, resolve conflicts, protect focus time and ensure schedules align with strategic priorities. Coordinate with the Senior Executive Assistant to CEO on joint commitments and escalate competing priorities when needed.

Travel and Expense Management: Plan and coordinate the CBO’s domestic and international travel, including bookings, itineraries and changes, and prepare and submit the CBO’s expenses promptly in accordance with company policies. Assist the Senior Executive Assistant with shared, group or complex travel for additional executives. Share workload during busy periods and provide reciprocal travel and scheduling cover during absences.

Meeting Agendas and Readiness: Prepare agendas in partnership with the CBO and relevant internal and external stakeholders. Coordinate pre-reads, briefing materials and talking points, confirm readiness and ensure the CBO is fully prepared. Work with the Senior Executive Assistant to CEO to coordinate preparation for joint meetings.

Executive Communications and Stakeholder Engagement: Draft and manage high-level correspondence and act as a trusted liaison with internal and external stakeholders, including members of the Executive Leadership Team and their support teams.

Leadership Offsites and Executive Events: Support the Senior Executive Assistant in planning and delivering leadership offsites and key team meetings.

Major Events: Coordinate planning and preparation for the CBO’s activities and engagement at major events, including IRONMAN and 70.3 World Championships, UTMB World Series Finals, and other events such as IRONMAN Pro Series events. Liaise with key internal and external stakeholders to schedule meetings, community engagements and media appearances, and coordinate briefing materials. Work with the Senior Executive Assistant on shared engagements.

Teamwork and Collaboration: Work closely with the Senior Executive Assistant as a coordinated team, sharing information, aligning priorities and supporting one another to deliver seamless executive support. Maintain ownership of the CBO’s needs while flexibly sharing workload during busy periods and coordinating joint commitments. Provide reciprocal cover during planned or unplanned absences, ensuring effective handovers, confidentiality and continuity of service.

Tampa Office Administration: Serve as the primary point of coordination for the Tampa office, supporting the day-to-day administration of the office and helping ensure an effective, well-organized workplace experience for employees and visitors.

Reporting and Coordination: Report to the CBO with dotted line to the Senior EA. Agree priorities and ways of working, provide regular updates on the CBO’s support needs, and escalate scheduling conflicts or issues requiring guidance. Maintain high standards for service, accuracy, discretion and collaboration.

Confidential and Personal Support: Handle highly sensitive matters with sound judgment and strict confidentiality. Manage occasional personal arrangements where needed to protect executive time and enable the CBO to perform at their best.

Continuous Improvement: Identify opportunities to simplify executive support, strengthen coordination and improve the quality and consistency of service across the executive office.

Culture: Contribute to a positive, inclusive and respectful culture by demonstrating professionalism, accountability, collaboration and open communication. Embrace IRONMAN's BE ICONIC mindset, take ownership and continuously look for ways to improve how we work and the experiences we deliver. Act as a culture carrier, recognizing that individual behaviors shape the experience of our athletes, volunteers, colleagues and partners.

Qualifications, Skills & Experience:

• Proven experience providing end-to-end support for a C-suite executive, including scheduling, travel and expense management, preferably in a complex global organization, with the ability to work collaboratively with other executive assistants to share workload and provide absence cover.
• Experience acting as a trusted point of contact for executives and coordinating with senior stakeholders and executive support teams.
• Demonstrated experience preparing agendas, coordinating executive-level materials and driving action follow-through.
• Ability to work under the direction of a Senior Executive Assistant, agree priorities, communicate progress and escalate issues appropriately.
• Exceptional judgment, discretion, communication and organizational skills.
• Ability to manage competing priorities, anticipate needs and remain calm in a fast-paced environment.
• High cultural awareness and confidence working across geographies and time zones.
• Advanced proficiency in Microsoft Outlook, Teams, Word and PowerPoint.
• Willingness and ability to travel domestically and internationally when required, including occasional weekend travel.

We are an equal opportunity employer. We consider all qualified applicants without regard to any protected characteristic under applicable law. We also provide reasonable accommodations to qualified individuals with disabilities throughout the hiring process and employment in accordance with applicable law.

The above job description is not intended to be an “all inclusive” list of duties, responsibilities, skill and abilities, required to do the job. Rather, it is intended only to describe the general nature of the job and is a reasonable representation of its activities. Duties and responsibilities may evolve over time.