Billing & Administrative Assistant

Please fill out the online application form.

Position Summary: Billing & Administrative Assistant Hours: 8am-5:00pm (standard)

Pay:

• Rate: $25-$35 depending on experience (D.O.E.) To be discussed
• Pay cycle: every 2 weeks
• Direct deposit and physical checks are available

Job Function Overview:

• Billing for Customer Jobs
• Data Entry (such as Expenses)
• Employee Recruitment & Onboarding
• Misc HR/Employee (ordering and tracking uniforms, PTO, footwear reimbursement, etc.)
• Various Compliance & Regulatory Procedures
• Field Work With Crew (must work with field crew a minimum of 60 hours per calendar year)
• Miscellaneous Computer Related Tasks (genres of Marketing, Vendor Support, client onboarding, and others)

Job Function Detailed - Key Tasks & Duties (not exhaustive/limited to):

§ Billing for Customer Jobs

• Prepare cost sheet for each job
• Calculate storage charges and fees
• Prepare and email invoices
• Follow up on outstanding invoices

§ Expenses - Data Entry

• Enter credit card transactions into accounting software

§ Employee Recruitment & Onboarding

• Post jobs and managing applicant tracking
• Onboarding paperwork
• Scheduling drug screening
• Scheduling background screening
• Add & remove drivers to insurance policy

§ Employee / HR Miscellaneous

• Uniform & PPE ordering, tracking, and issuing to employees
• Safety footwear reimbursement coordination and tracking
• PTO tracking

§ Compliance / Regulatory Related

• IS Networld: Annual compliance, training, etc.
• FMCSA / USDOT
• Driver qualification files
• IFTA reporting
• Fire extinguisher inspections
• Various equipment inspections

§ Field Work with Crew

• Must work a minimum of 60 hours per calendar year in field with crew (this may include evening and Saturday’s)

§ Marketing, Vendor Support, & Miscellaneous

• Create contact cards in Outlook / CRM software
• Complete new vendor applications
• Complete new customer applications/onboarding forms
• Assist with marketing tasks
• Assist with sundry of other miscellaneous tasks as needed
• List assets for sale (as acquired from relocation jobs

Job REQUIREMENTS (Core Traits / Skills This Position Requires)

• Character: Integrity, trustworthiness, truth teller, reliable, dependable, committed
• Communication: Clear communicator – orally and in writing
• Detailed Oriented
• Able to thrive in fast paced, dynamic/changing environment
• Willing to receive critique and feedback
• Willing to admit when you mess up!

Sundry of Other Requirements:

• Quickbooks (WorkSpace will train)
• Microsoft Word, Excel, Outlook
• Background checks apply (at hiring and routine)
• Drug testing applies (at hiring, random, reasonable suspicion, at cause)
• Eligibility to work in the United States required per the Immigration Reform & Control Act

Why Join WorkSpace Moving Solutions?:

• WorkSpace is a family owned and operated startup company (6+ years old). The owners are seeking and striving to operate the business on Biblical and Christian principles and values.
• WorkSpace provides commercial moving services and warehousing services
• Join a respected and growing commercial moving company
• Gain experience in the above listed functions and skilled with a computer
• Potential opportunity for long-term employment and career development