Event Production Coordinator

• Consult with internal and external clients regarding audio visual equipment and other event services for a variety of meetings and events or productions. Will include reviewing technical riders for third party groups working with campus partners and clients to ensure event needs correlate with facility capabilities.
• Ensure technical excellence for internal and external clients by providing agreed upon audio visual equipment and other event services.
• Responsible for monitoring the technical systems and networking of spaces managed by Conference & Event Services and then communicating and coordinating any needs to Information Technology Services.
• Assists with scheduling and billing processes by entering information into the Event Management System (EMS) as required.
• Maintains an inventory of all Conference & Event Services technical equipment as well as evaluating and maintaining equipment and assists with coordinating repairs to include lighting, sound, and projection equipment; collaborates on developing preventive maintenance schedule.
• Research new equipment and/or current equipment upgrades.
• Responsible for recruiting, hiring, training, and supervision of student employees. Manages the work schedule of students based on the needs of the events. Reviews student employee hours for accuracy and payroll deadlines. In collaboration with other Coordinators, responsible for the organization and content for the student employees.
• Assist with event scheduling and operations, as needed.
• Other duties as assigned.

Bachelor’s degree and two years of relevant experience. Relevant experience may substitute for required education. Working Conditions

• While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel, and talk or hear.
• The employee frequently is required to walk.
• The employee is occasionally required to stand, reach with hands and arms, and stoop, kneel, or crouch.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision.

Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

The University of Memphis is a leading, student-centered, urban public R1 research institution. Located in Memphis, Tennessee, on 1,160 acres. The University serves a population of nearly 20,000 students and 2,500 employees, including more than 1,000 full-time faculty members. The University offers bachelor’s degrees in more than 230 areas of study, master’s degrees in more than 50 subjects and doctoral degrees in 26 disciplines; supported an institutional record of more than $100 million in research awards for FY24; and has an operating budget of close to $500 million.