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WorkforUM

Chief University Planning Officer

Memphis, TN, United States

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Job details

Apply by: Nov 14, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

The Chief University Planning and State Purchasing Agent (SPA) serves as the University's senior leader for campus planning, capital development, design, construction, & project procurement. The position provides strategic leadership for development & implementation of the University's physical master plan, capital improvement program, & facilities development initiatives. The officer serves as primary liaison with state agencies, regulatory authorities, consultants, & campus stakeholders to ensure that all capital projects support the institution's strategic objectives while complying with applicable state regulations, procurement requirements, & industry standards. The position is responsible for planning, design, procurement, budgeting, contract administration, construction management, project delivery, & project closeout for all capital projects, including State Building Commission projects, capital maintenance projects, local-funded projects, & public-private partner developments.

Strategic Planning and Campus Development

Leads the development, implementation, and periodic update of the University's Campus Master Plan and related strategic planning initiatives.
Develops short- and long-range capital investment strategies that support the University's academic mission, enrollment forecasts, research growth, student experience, and operational objectives.
Directs campus planning activities including land use planning, facility utilization studies, transportation planning, sustainability initiatives, site development, infrastructure planning, historic preservation, and campus growth strategies.
Evaluates and prioritizes capital improvement projects based on institutional needs, condition assessments, strategic priorities, regulatory requirements, and available funding.
Provides executive oversight of campus space planning, allocation studies, facility assessments, and utilization analysis.

Capital Project Development and Program Management

Responsible for the development, approval, administration, and management of planning, design, and construction projects from concept through closeout.
Directs feasibility studies, programming efforts, facility assessments, project scoping, and preliminary budget development.
Oversees project budgets, schedules, scope management, quality assurance, risk management, and project performance reporting.
Ensures projects are delivered in accordance with approved budgets, schedules, procurement requirements, and institutional objectives.
Coordinates project activities with University departments, external stakeholders, utility providers, governmental agencies, and project teams.
Maintains accountability for capital project funding, budget management, project expenditures, and financial reporting.

State Relations and Regulatory Compliance

Serves as the University's primary representative to the Tennessee Higher Education Commission (THEC), State Architect's Office, State Building Commission, Department of General Services, and other state agencies.
Coordinates the development and submission of capital outlay requests, capital maintenance requests, and legislative funding initiatives.
Represents the University before state agencies, governing boards, public officials, and community stakeholders regarding planning and development matters.
Ensures compliance with all applicable state statutes, SBC policies, procurement requirements, building codes, accessibility requirements, environmental regulations, and University policies.
Monitors legislative and regulatory developments affecting campus planning, facilities development, and capital funding.

Procurement and Contract Administration

Serves as the executive authority for procurement activities related to professional design services, construction services, and capital project consulting agreements.
Directs the development and administration of Requests for Qualifications (RFQs), Requests for Proposals (RFPs), Invitations to Bid, and other procurement processes.
Oversees consultant selection committees, evaluation processes, scoring methodologies, interviews, and contract recommendations.
Negotiates and administers professional service agreements, construction contracts, amendments, change orders, and procurement documentation.
Ensures procurement activities maintain transparency, competition, integrity, and compliance with applicable state and University requirements.
Oversees contract administration activities throughout the project lifecycle.

Design and Construction Oversight

Directs design review processes, construction administration activities, project commissioning efforts, and project closeout procedures.
Ensures capital projects comply with institutional design standards, campus planning objectives, building codes, and sustainability requirements.
Participates in planning meetings, design charrettes, project reviews, public presentations, and stakeholder engagement activities.
Coordinates with architects, engineers, contractors, consultants, and University representatives on complex planning and development initiatives.
Reviews project deliverables and authorizes progression through project milestones.

Real Estate, Partnerships, and Development

Provides oversight for land acquisition, property disposition, easement requests, development agreements, and public-private partnership initiatives.
Conducts planning analyses and due diligence activities related to campus growth and development opportunities.
Evaluates development proposals for consistency with University objectives and master planning principles.

Leadership and Organizational Management

Provides leadership and administrative oversight for campus planning, design, construction, project management, facility assessment, graphics, signage, mapping, and related operational functions.
Establishes departmental goals, performance standards, operational procedures, and continuous improvement initiatives.
Develops and manages departmental budgets and staffing plans.
Recruits, mentors, develops, and evaluates professional and administrative staff.
Fosters a collaborative, customer-focused culture emphasizing accountability, innovation, and service excellence.
Bachelor’s degree in Urban Planning, Architecture, Engineering, Construction Management, Public Administration, Business Administration, or a closely related field.
Ten (10) years of progressively responsible experience in campus planning, architecture, engineering, construction management, capital project administration, or facilities development.
Including Five (5) years of senior leadership or executive management experience.
Experience managing complex capital programs, consultant procurements, and public-sector construction projects.
Demonstrated experience with budget development, financial management, contract administration, and stakeholder engagement.
Experience presenting to executive leadership, boards, governing bodies, and public officials.

Preferred Qualifications

Master’s degree in Urban Planning, Architecture, Engineering, Construction Management, Public Administration, Business Administration, or a closely related field.
Experience within higher education, state government, or other public-sector institutions.
Knowledge of Tennessee State Building Commission procedures, THEC capital processes, and public procurement regulations.
Professional licensure or certification such as:
AICP (American Institute of Certified Planners)
Registered Architect (RA)
Professional Engineer (PE)
Certified Construction Manager (CCM)
Project Management Professional (PMP)
Certified Professional Constructor (CPC)
Experience managing comprehensive campus master planning initiatives.
Experience with public-private partnerships and large-scale institutional development programs.

Reporting Relationship

Reports directly to the Vice President for Facilities Management and serves as a member of the Facilities Management leadership team.

The University of Memphis is a leading, student-centered, urban public R1 research institution. Located in Memphis, Tennessee, on 1,160 acres. The University serves a population of nearly 20,000 students and 2,500 employees, including more than 1,000 full-time faculty members. The University offers bachelor’s degrees in more than 230 areas of study, master’s degrees in more than 50 subjects and doctoral degrees in 26 disciplines; supported an institutional record of more than $100 million in research awards for FY24; and has an operating budget of close to $500 million.

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More about this job

Skills

Procurement
Budget management
Construction management
Strategic planning
Research
Urban planning
Program management
Quality assurance
Risk management
Reporting
Financial reporting
Regulatory compliance
Building codes
Environmental legislation
Documentation
Presentation skills
Stakeholder management
Leadership
Project management
Process improvement
Financial management
P.Eng.
PMP

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