Per Diem Administrative Assistant

Job Summary

We are seeking an Administrative Assistant to provide administrative and onsite clinic support for a large-scale construction project in Boise, ID.

This is a per diem position. Hours will be provided based on business demands and may vary from week to week with no guarantee of a minimum number of hours in any given week. Coverage will include daytime, evening, and Saturday hours.

Essential Duties and Responsibilities

• Organize and maintain client implementation files.
• Organize and maintain account management meeting agenda and notes.
• Create forms as needed and/or coordinate with corporate communications staff on forms.
• Help maintain onsite staff files.
• Scan all patient visit notes into the EMR.
• Schedule patients in accordance with the clinic’s schedule.
• Perform drug and alcohol testing.
• Track all drug confirmation tests and notify the employee’s DER’s of work status, MRO reviews, etc.
• Keep an updated list of office supplies and facilitate the ordering of office supplies.
• Make travel arrangements as needed.
• Perform additional duties and assume additional responsibilities as identified by manager for the efficient operation of WorkCare.

Qualifications

Education and Experience

• Must have a high school degree or equivalent
• Additional college education to associate degree is preferred
• An active Medical Assistant certification or Certified Nursing Assistant (CNA) credential is preferred
• 3-5 years’ experience in performing administrative duties is preferred

Skills and Competencies

• Strong organizational, time management, and planning skills
• Ability to work independently and as part of a team
• Ability to work in a fast-paced environment
• Demonstrated customer service skills
• Strong analytical and project management skills required
• Highly detail-oriented
• The ability to create and edit written material
• Ability to communicate effectively to a variety of audiences
• The skills in organizing resources and establishing priorities
• The ability to gather data and compile information and prepare reports

Work Environment

• Mainly indoor, office environment conditions
• The noise level is usually moderate
• Air quality is good, and temperature is controlled

Physical Demands

• Requires sitting for long periods of time, working at a desk
• Some bending and stretching could be required
• Working under stress and use of computer/phone required
• Manual dexterity required for use of computer keyboard
• Occasionally may be required to stand, walk, stoop, kneel and/or crouch
• May occasionally lift and/or move up to 15 pounds

Computer Skills

• Basic knowledge of Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel and Word)
• Complete training in EMR, TPA reporting, and OSHA within 30 days of site access

This position has an hourly pay range of $24 - $25 per hour. Final compensation offered will be determined by factors such as job-related knowledge, skills, experience, and qualifications.

Benefits for this position include 401K.

The preceding statements describe the general job responsibilities and individual’s qualifications inherent to this position. These are not intended to be construed as exhaustive lists. To perform this job successfully, the individual must be able to perform each essential function satisfactorily, accurately, and safely. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of their jobs. This job description may be reevaluated and/or modified at any time without notice.

Every qualified individual has the same opportunity for recruitment, hire, training, transfer, promotion, compensation, benefits, employee activities, and general treatment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other classification protected by applicable local, state, or federal law.