Administrative Assistant

Qualifications/Knowledge:

a

a Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated

with the completion of an apprenticeship/internship or having had a similar position for one to two years

a Experience in working in a Human Resources environment and local government is preferred

a

a

a Knowledge of modern office practices and procedures

a Knowledge of county and departmental policies and procedures; knowledge of employment laws

a Knowledge of computers and job-related software programs (Microsoft Office Word, Excel, PowerPoint and Outlook)

a Knowledge of customer service principles; skill in providing excellent customer service

a Skill in prioritizing multiple projects and organizing work; must be able to work independently

a Skill in the maintenance of files and records

a Skill in the use of such office equipment as a computer, scanner, fax machine and copier

a Skill in oral and written communication; excellent verbal, written and telephone skills

Requirements

Answers phone and screens calls; refers to the appropriate personnel; greets visitors and provides information and assistance; responds

independently when possible; assists with employment verifications via phone

a Prepares and posts job announcements to websites; updates job descriptions as needed; distributes job postings to the Department of

Labor, Indeed and to other recruiting websites and agencies; communicates with agencies and organizations regarding

job announcements

a Prints on-line employment applications and checks them for accuracy; enters applicant information into excel spreadsheet for tracking

purposes; forwards applications to the appropriate county department

a Interprets and explains Human Resources Policies and Procedures to employees and supervisors

a Maintains and copies files, records, various reports and other materials; prepares and distributes correspondence as necessary

a Assists with Open Records Requests of Personnel Files

a Processes new hires; requests background checks; schedules drug tests; prepares correspondence; conducts new hire orientations;

prepares and distributes new hire packets; assists with Benefit Orientations

a Maintains office supply inventory and orders office supplies as needed; obtains purchase orders and processes invoices for payment;

coordinates the maintenance of office equipment

a Assists with the Employee Service Award Program and The Richard English Jr. Strongest Link Award Program

a Maintains/updates employee files; scans documents into Lasher fiche; files hard copies; prepares files for storage and

retrieve files from storage

a Assists with entering and tracking data related to drug tests, employee driver’s license, and worker’s compensation accidents

a Assists employees with the completion of tax forms, direct deposit forms and insurance forms

a Writes receipts for retiree insurance payments; mail receipts; sends letters for late payments; forwards payments to Finance

staff for deposit

a Performs all other related duties as assigned

Grade 12

Valerie P. Heard

12/27/2021

JOB OPENING

Troup County Government

High school diploma or GED, current valid driver's license

$17.00/Hr

Employment Applications will be accepted Until Filled on Troup County's website @ www.troupcountyga.gov

Human Resources

Ability to speak effectively and give presentations before groups

Troup County is an Equal Opportunity Employer - A Drug Free and Tobacco Free Workplace

Eric Mosley, County Manager

Eric Mosley

Valerie P. Heard, Human Resources Director

Must have a high level of interpersonal skills to handle confidential situations and documentation

Job #: 12032021 Administrative Assistant

Essential