Billing Coordinator

Job Duties

The Billing Coordinator supports the law firm’s day-to-day billing operations by preparing invoices and billing reports, coordinating electronic billing, maintaining accurate billing records, and assisting attorneys and clients with billing inquiries. The role requires strong attention to detail, organization, and collaboration to ensure timely and accurate billing. Following the probationary period, the position requires 4 days per week in the office.

ESSENTIAL JOB FUNCTIONS (Including, but not limited to):

• Update detailed billing reports, as requested by attorneys, for text editing, transfers of time and/or disbursements.
• Prepare and distribute final billing invoices, potentially directly to clients and file electronically in internal file system.
• Prepare detailed billing reports on an as needed basis.
• Provide assistance with billing and time entry questions.
• Maintain billing files with detailed instructions to consistently execute billing per attorney and client requirements.
• Facilitate all aspects of electronic billing including rate approvals, invoice submission, budget submissions, new client setup and follow-up, as needed.
• Work collaboratively with the Billing Team to solve problems and coordinate the firm billing function on a monthly basis.
• Follow up on client inquiries.
• Complete other tasks as requested
• Assist others in the department as needed.

COMPETENCIES (KNOWLEDGE, SKILLS AND ABILITIES) REQUIRED:

• General understanding of basic accounting principles.
• Self-motivated and able to solve problems independently.
• Strong interpersonal relationships and ability to interact with all levels of the organization.
• Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.
• Strong organizational skills.
• Ability to effectively work within a team environment.
• Skill in organizing and prioritizing work, and proven ability to follow assignments through to completion.
• Skill in written and verbal communications.
• Ability to work well under pressure with deadlines – possess a sense of urgency.
• Ability to thrive in a fast-paced environment with a variety of personalities and work styles.
• Ability to be flexible in schedule and adaptable to constant change.
• Ability to effectively handle multiple tasks, frequent interruptions and heavy workload.
• Ability to handle details with accuracy.
• Job duties may require time over 37.50 hours per week.

WORKING CONDITIONS:

• Requires use of office equipment, such as computers, phones, and copiers.
• Requires sitting and computer-related activities for extended periods of time.
• Requires occasional lifting up to and exceeding 20 pounds.

Minimum Education Required

Education Required:

• High School Diploma, or the equivalent

Education Preferred:

• Two or four year degree in accounting or related business field.

Minimum Experience Required

QUALIFICATIONS, REQUIRED:

• Minimum one year of work experience in billing.
• Excellent computer and communication skills.
• Experience with the following software: MS Office.
• Excellent grammar, proofreading skills, and a keen eye for detail, ensuring high levels of accuracy in all written communications and document preparation.
• Ability to organize, prioritize, and manage multiple tasks effectively, ensuring completion of assignments despite frequent interruptions and changes in schedule.

QUALIFICATIONS, PREFERRED:

• Law firm or other professional services industry experience.
• Experience with the following software: Elite 3E, BillBlast or eBH, Paperless Proforma, Oddr or iManage.

Shift

First (Day)

Number of Openings

1

Public Transportation Accessible

Yes

Veterans Encouraged to Apply

Yes

Drug Test Required

No

Compensation

$60,000.00 - $75,000.00 / Annually

Additional Compensation

Posted salary ranges are made in good faith. Winthrop & Weinstine reserves the right to adjust ranges depending on the experience/qualifications of the selected candidate as well as internal and external equity.

Postal Code

55402

Job Type

Full Time

Place of Work

On-site

Requisition ID

100191

Job Benefits

Winthrop & Weinstine offers a comprehensive benefits package for all regular full-time employees including health insurance, paid parental leave, 401(k), disability, life insurance, paid time off, and voluntary benefits.

EQUAL OPPORTUNITY EMPLOYER

Winthrop & Weinstine is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, sex, national origin, physical or mental disability, age, veteran status, pregnancy, sexual orientation, genetic information, gender identity, or any other basis protected by state or federal law or local ordinance.