Employment Associate

Posting Details

Position Information

Winthrop Position Title Employment Associate

State Title Human Resource Specialist

State Class Code AG05

State Pay Table GEN

Annual Salary/Hiring Range $43,925

Job Purpose Reporting to the Business Center Manager, the Employment Associate works with assigned departments to submit employment and payroll forms and documentation to Human Resources (HR) and the Payroll Office and facilitates other personnel actions for permanent, temporary and student employees.

Required Qualifications Bachelor’s degree, associate’s degree and two years of relevant experience, or high school diploma and four years of relevant experience.

Preferred Qualifications

• Previous related experience in a human resources office, preferably at an institute of higher education.
• Experience with payroll processing and/or data/leave management.
• Proficiency with MS Office, especially Excel.
• Experience with Banner software helpful.

Knowledge, Skills & Abilities Summary

• Working knowledge of basic employment-related terminology, laws and regulations.
• Working knowledge of payroll processing principles and practices.
• Working knowledge of Winthrop’s employment and payroll processes and procedures preferred.
• Effective oral and written communication skills.
• Effective organizational skills and the ability to effectively coordinate a variety of concurrent tasks.
• Demonstrated ability to meet deadlines and work with accuracy and attention to detail in a high-volume environment.
• Good interpersonal skills and the ability to establish and maintain effective working relationships with faculty, staff, students and the general public.
• Exceptional customer service skills.
• Ability to exercise sound judgment and discretion with confidential information.
• Sufficient technical ability to master required software.

Job Summary

Recruiting and Hiring Supports departments in hiring new employees, including faculty, staff and students.

• Collects and/or prepares required documentation/paperwork by coordinating with the hiring department, Budget Office and Human Resources.
• Initiates electronic personnel action forms (epafs).
• Ensures compliance with hiring policies and procedures.
• Retains records and files according to adopted naming conventions, organization and record retention protocols.
• Escalates complex problems.

Personnel Actions

• Coordinates with Human Resources and the Budget Office to assist assigned departments in completing Request for Salary Action forms and initiating epafs for personnel actions, including temporary assignments and salary and position actions, for permanent faculty and staff.
• Assists departments in revising and ending assignments for temporary employees.
• Monitors epafs and communicates with approvers/reviewers as needed to keep them moving through the system in a timely fashion.

Reporting

• Meets with departments routinely to proactively manage employment needs.
• Maintains roster of personnel and vacant positions for assigned departments.
• Assists in the preparation of routine, standardized reports.

Onboarding and Offboarding

• Assists with interview scheduling and applicant support.
• Supports requests for technology and system access for new hires.
• Supports offboarding checklist.

Payroll

• Assists in preparing Payroll Adjustment and other forms.
• Supports management of timesheet completion and approval.

Other

• Creates and maintains procedural documentation.
• Performs other related duties as required, including serving as backup for other members of the assigned Business Center.

Travel/Overtime Requirements Occasional work outside normal business hours.

Telecommuting Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.

License/Certification

Type of Position Classified

Position Status Full-Time

FLSA Status Non-Exempt

Hours Per Week 37.5

Months per Year 12

Posting Detail Information

Posting Number 2027045S

Open Date 10/22/2026

Close Date 10/28/2026

Special Instructions to Applicants

PLEASE NOTE

• A resume will not be reviewed to determine whether an applicant meets the qualifications outlined in the job vacancy notice (posting).
• Responses to supplemental questions are considered part of the application; failure to respond will result in disqualification.

NOTICE